Administrative Assistant 2 (PCN 252243)

State of Alaska•Fairbanks, AK

1d•Onsite

About The Position

The Administrative Assistant 2 provides technical and paraprofessional support across multiple administrative functional areas for the Regional Administrative Support section of the Alaska Department of Transportation and Public Facilities (DOT&PF), Northern Region Maintenance & Operations. The role researches, audits, reconciles, and reports expenditures and revenue for various projects and programs, and provides administrative support and backup for the Northern Region Maintenance & Operations division. The position is based in Fairbanks, Alaska, and supports the department’s mission to Keep Alaska Moving. The successful applicant is expected to adapt to changing demands, demonstrate attention to detail and effective oral and written communication, guide and oversee support staff, and apply financial management skills. The posting is open to Alaska residents only. Minimum qualifications may be met through one of the following: six months of entry-level technical experience in an administrative functional area; one year of advanced-level clerical experience; one year of post-secondary education; or a combination of post-secondary education, vocational education, and advanced-level clerical experience equivalent to one year. Applicants using education to qualify must provide documentation as described in the posting.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas, such as human resources, accounting, administration, or procurement; or one year of advanced-level clerical experience; or one year of post-secondary education; or an equivalent combination of post-secondary education, vocational education, and advanced-level clerical experience.
Ability to adapt work plans by gathering relevant information and applying critical thinking to competing priorities in a changing environment.
Thoroughness and attention to detail.
Effective oral and written communication, including adapting communication to the audience and subject matter, presenting information clearly, listening, and responding appropriately.
Leadership capability, including the ability to guide, assign, and oversee support staff.
Understanding of organizational financial processes, including budgeting, procurement and contracting, expenditure monitoring, and cost-benefit prioritization.
Must meet the posting’s Alaska residency requirement.

Responsibilities

Provide technical and paraprofessional support in multiple administrative functional areas for the Regional Administrative Support section.
Research, audit, reconcile, and report expenditures and revenue for various projects and programs.
Provide administrative support and backup for the Northern Region Maintenance & Operations division.
Guide, assign, and oversee support staff while maintaining a positive, productive workflow.
Apply financial management practices, including preparing, justifying, and administering program budgets; overseeing procurement and contracting; and monitoring expenditures.