Administrative Assistant 2 - PCN 167004

State of Alaska•Anchorage, AK

1d•Onsite

About The Position

The Administrative Assistant 2 supports the Rural Health Transformation Program (RHTP) within the Alaska Department of Health. The position works with an administrative team that includes two Accountants and an Administrative Operations Manager 1, and is supervised by an Administrative Officer 1; those staff are located in Juneau. The role also works with RHTP program staff in Anchorage. Approximately 40% of the position’s working hours are devoted to RHTP special projects and other program-related duties. The position performs administrative and financial support tasks, including p-card and travel reconciliation, travel arrangements, bi-weekly timesheet processing, and management of a shared inbox. In coordination with the procurement team, the incumbent initiates procurements and helps facilitate contracts. This is an in-office position in Anchorage, located in the Frontier Building in Midtown. Covered parking is provided, and shopping and restaurants are nearby. The Department describes its workplace as mission-driven, supportive, inclusive, and focused on professional development, work-life balance, innovation, and meaningful public service. Applicants must be Alaska residents.

Requirements

Must be an Alaska resident.
Meet one of the stated minimum qualification pathways: six months of entry-level technical experience in one or more administrative functional areas; one year of advanced-level clerical experience; one year of post-secondary education from an accredited college; or an equivalent combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
Demonstrate attention to detail, computer skills, customer service, problem solving, and self-management competencies.
Provide three professional references at interview, including a current or most recent supervisor, if these have not already been provided in the application.
Provide a current performance evaluation at interview, if available.
Provide transcripts when education is used to meet or support minimum qualifications; unofficial transcripts are acceptable if they show the institution name or URL.
Document qualifying work experience in the application, including employer, job title, dates, and full-time or part-time status when applicable.

Responsibilities

Reconcile p-card transactions.
Make travel arrangements and reconcile travel.
Process bi-weekly timesheets.
Manage a shared inbox.
Initiate procurements in coordination with the procurement team.
Help facilitate contracts.
Perform special projects and other duties related to the Rural Health Transformation Program, which account for approximately 40% of working hours.