Administrative Assistant 2 (12-2042)

State of Alaska • Anchorage, AK

3d • Onsite

About The Position

This position is responsible for overseeing statewide fire service testing and coordinating certification programs. Key responsibilities include developing and maintaining databases, managing fire training coordination, and conducting financial and programmatic monitoring and analysis. Additional duties encompass procurement and purchasing, expenditure tracking and reconciliation, and oversight of the Certifying Officer program. The role also involves developing and maintaining office administrative procedures, managing correspondence and record-keeping, coordinating and transcribing meetings, and handling special administrative projects as needed.

Requirements

• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
• Adaptability: Effectively adjusts to changing priorities by gathering relevant information, applying critical thinking, and managing multiple demands in a dynamic environment.
• Audit Reporting: Demonstrates strong understanding in audit principles, practices, and techniques, including analyzing findings and providing clear recommendations based on criteria, conditions, causes, and effects.
• Clerical Proficiency: Skilled in administrative tasks such as data entry, record maintenance, document preparation, shorthand, and form completion, ensuring accuracy and efficiency.
• Data Management: Possesses a strong awareness of data management principles, including data modeling, backup and recovery, warehousing, mining, archiving, disposal, and standardization. Awareness in computer hardware, software development, and system integration for effective data handling and analysis.
• Decision Support: Applies decision support theories, methods, and tools to synthesize and evaluate complex situations, providing well-informed recommendations for stakeholders and decision-makers.
• Interpersonal Skills: Builds and maintains positive relationships by demonstrating empathy, professionalism, and cultural sensitivity. Effectively navigates interactions with individuals from diverse backgrounds, including those who may be difficult, distressed, or in challenging situations.
• Team Player: Works collaboratively with colleagues, contributing to a positive and productive work environment. Demonstrates strong communication, written and verbally, cooperation, and problem-solving skills to achieve shared goals and support team success.
• Incumbent must submit to a fingerprint based criminal history background check.
• Applicant with criminal convictions will not move forward in the selection process.
• The successful candidate will be required to read, understand, and agree to via signature, an agreement of confidentiality concerning the work commonly encountered within the Department of Public Safety to qualify for this position.
• Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application.
• All work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

Nice To Haves

• Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

Responsibilities

• Developing and maintaining databases.
• Managing fire training coordination.
• Conducting financial and programmatic monitoring and analysis.
• Procurement and purchasing.
• Expenditure tracking and reconciliation.
• Oversight of the Certifying Officer program.
• Developing and maintaining office administrative procedures.
• Managing correspondence and record-keeping.
• Coordinating and transcribing meetings.
• Handling special administrative projects as needed.

Benefits

• Flexible work schedules
• Potential telework options
• Travel opportunities may be available
• Mileage reimbursement is available when a personal vehicle is used for work-related matters.
• Air travel to conduct Bureau and Council business required under AS 18.70.020 and AS 18.70.340 and for other position specific training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree