Administrative Assistant 2

State of Louisiana•Lake Charles, LA

3d•Onsite

About The Position

Department of Radiologic & Medical Lab Science has a vacancy for an Administrative Assistant 2. At McNeese State University, our mission is to deliver a life-changing higher education experience by fostering a dynamic teaching and learning community committed to excellence with a personal touch. The position provides clerical support to a middle level supervisor, academic department heads, directors, coordinators, or managers. Employees perform recurring duties independently; however, they are given specific instructions for non-routine assignments as needed and/or exercise a high degree of independent judgment and initiative in determining the approach/action to take in a non-routine situation.

Requirements

One year of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
The ability to be open and willing to follow guidance or instructions.
The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
This position may require a clear driving record if required to drive on behalf of the University.

Nice To Haves

Follows direction reliably, adjusts to feedback, and completes tasks on time.
Communicates clearly, listens actively, and explains complex ideas well.
Owns results, meets standards, and responds to feedback professionally.
Makes timely, well-reasoned decisions using available info, context, and trade-offs.

Responsibilities

Provides clerical support to the Department Head and other faculty and staff in the department.
Performs administrative support functions such as: Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary; supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Maintains confidential files and process student records as necessary to include degree plans with changes or modifications, grades, and graduating student forms necessary to fulfill graduation requirements.
Uses Degree Works for comparison to paper form.
Sorts and distributes incoming mail.
Performs administrative functions such as payroll preparation, travel reports, supply requisitions and track inventory.