Administrative Assistant 2 (PCN 031378)

State of Alaska • Juneau, AK

5d • Onsite

About The Position

The Department of Law, Division of Criminal, is hiring an Administrative Assistant 2 for its Criminal Division Central Staff Office in Juneau, Alaska. The position provides specialized administrative support to attorneys and paralegals. Duties include formatting and filing legal documents with the court, maintaining case files, entering information into a case management system, preparing legislative bills and correspondence, responding to public inquiries, formatting divisional publications, supporting meetings and trainings, and preparing recruitment materials.

The office has approximately five staff members and works across multiple areas of law. Work pace varies from steady to high-paced, particularly during the Legislative session. The position is based at the Diamond Court House in downtown Juneau. The department describes a friendly, collaborative office environment and opportunities to develop leadership skills and advance into administrative or paralegal roles. This is a flexibly staffed position with a 37.5-hour work week. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours.

The successful candidate must maintain strict confidentiality and professional standards. The work may involve exposure to graphic pictures, coarse language, and detailed descriptions of criminal acts. A background check and fingerprinting are required, and the employee must obtain access to the Alaska Public Safety Information Network (APSIN). The position is open to Alaska residents only.

Requirements

• Alaska residency is required.
• Meet one of the stated minimum qualification pathways: six months of entry-level technical experience in an administrative functional area; one year of advanced-level clerical experience; one year of post-secondary education from an accredited college; or an equivalent combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Demonstrate interpersonal skills, including courtesy, empathy, effective relationship-building, and sensitivity to cultural diversity and individual differences.
• Use computers, software applications, databases, and automated systems to accomplish work.
• Demonstrate attention to detail.
• Communicate effectively orally and in writing, adapting to the audience and nature of the information.
• Identify problems, assess the accuracy and relevance of information, use sound judgment, evaluate alternatives, and make recommendations.
• Maintain strict confidentiality and high standards of professionalism.
• Tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of criminal acts.
• Complete a background check and fingerprinting and obtain APSIN access.
• At the interview, provide three professional references, including daytime phone numbers and email addresses, with at least one current or former supervisor, and provide the last two performance evaluations or supervisory letters of recommendation if evaluations are unavailable.
• If using post-secondary education to meet minimum qualifications, complete the Education section of the application and submit transcripts; foreign education requires the specified equivalency documentation.
• Document relevant work experience in the application with employer name, job title, employment dates, and full- or part-time status.

Responsibilities

• Provide specialized administrative support to attorneys and paralegals in the Criminal Division Central Staff Office.
• Format and file legal documents with the court.
• Maintain corresponding case files.
• Enter data into the case management system.
• Prepare legislative bills and general correspondence.
• Provide information to the public.
• Format divisional publications.
• Support meetings and trainings.
• Prepare recruitment materials.
• Maintain strict confidentiality regarding sensitive information.

Benefits

• 12 paid holidays.
• Personal leave accrual starting at 6 hours per pay period (about 21 days annually), increasing with years of service.
• Promotional pathways for administrative and paralegal positions.
• Built-in opportunities for professional growth and skills development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed