Administrative Assistant 2/Communications Coordinator - Hourly

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES•Tacoma, VA

21d•$25 - $30•Onsite

About The Position

The Administrative Assistant 2/Communications Coordinator supports the parish’s administrative operations and communications. The role maintains parish records and databases, supports visitors and parish ministries, manages office operations and supplies, and coordinates use of parish facilities. It also prepares and distributes parish communications, maintains the parish website, and creates content and promotional materials for parish events.

Requirements

Willingness to work as part of the parish staff team to accomplish the parish mission.
Ability and desire to use personal gifts and talents in service of the local Church and in collaboration between lay and ordained ministers.
Active membership in a parish or faith community and good standing with the Church.
Proficiency with computer software such as MS Word, MS Excel, and Canva.
Experience in database management.
Experience creating website and newsletter content, and communications expertise.
Interpersonal, communication, and organizational skills.
Working knowledge of Catholic parish structures and organizations, or willingness to learn.
Ability to work with a variety of people, including multicultural communities.
Regular and dependable attendance.
Willingness to support the teachings of the Catholic Church in Western Washington.

Nice To Haves

Exceptional time management, including the ability to prioritize tasks and manage time efficiently in a dynamic environment.
Strong organizational skills to manage multiple responsibilities and maintain detailed, accurate records.
A meticulous approach to ensure accuracy in data entry.
Experience in a nonprofit and/or religious institution.
Experience with online giving platforms.

Responsibilities

Maintain parish database records using ParishStaq and other database and records management tools, including parish registration, sacramental records, archives, mailing lists, and envelope distribution.
Open and close the parish office.
Oversee the office workroom and office equipment supply; maintain office supply inventory and reorder as needed.
Oversee routing of mail and correspondence.
Welcome church and office visitors and provide appropriate assistance or referrals.
Answer telephone calls and ensure accurate, prompt transmission of messages.
Provide administrative services in support of the parish, ministries, and activities as needed.
Maintain the church facility schedule and oversee facility scheduling by approved organizations.
Maintain a facility-use calendar identifying the time, date, organization, and room scheduled.
Direct groups on facility-use responsibilities, rental fees, and insurance coverage, and manage conflicts.
Coordinate rental collection, facility-key monitoring, and facility support and supervision for outside groups.
Coordinate volunteers for administrative projects as needed.
Prepare the weekly parish bulletin.
Manage and regularly update parish family websites.
Create and schedule communications and social media content promoting parish life, including graphics, captions, and basic video content.
Track and report communications-platform reach.
Design flyers, posters, newsletters, and promotional materials for parish events.
Coordinate with parish staff to support and communicate events scheduled at parish sites.
Perform other duties as assigned.