Administrative Assistant 1 (PCN 10-4119)

State of Alaska•Anchorage, AK

3d•Onsite

About The Position

The Administrative Assistant 1 works independently to provide administrative support across customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small-office procurement, and the adaptation of internal processes to meet the division’s needs. This position serves as the first point of contact for the Division, greeting visitors from the public and other State agencies and directing them to the appropriate staff member and location within the Division of Oil and Gas.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).

Nice To Haves

Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Responsibilities

Provide administrative support across customer service, personnel, payroll, recruitment, travel coordination, equipment maintenance, small-office procurement, and the adaptation of internal processes to meet the division’s needs.
Serve as the first point of contact for the Division, greeting visitors from the public and other State agencies and directing them to the appropriate staff member and location within the Division of Oil and Gas.