Administrative Assistant 3 (PCN 10-9893)

State of Alaska • Delta Junction, AK

2d • Onsite

About The Position

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Administrative Assistant 3 in Delta Junction. This position provides direct support to the Area Forester, Resource Foresters, and Fire Management Officers in the Delta Area. This position is assigned to supervise, train, and evaluate one Office Assistant 2, located in Delta Junction. Under the general supervision of the Regional Administrative Officer, this position is expected to perform at an advanced level of proficiency in human resources, budget management and monitoring, personnel management and supervision, accounting and financial management, fire business management, travel, procurement, and general administrative duties. The incumbent works closely with the Division of Forestry's Administrative Officer and the Fire Support Forester in developing procedures and guidelines set forth in the State of Alaska's Fire Business Management Handbook. In addition to Administrative Services, this position may serve as the Finance Section Chief for Type 3 incidents within the State of Alaska. This position also serves as a liaison to Incident Management Teams assigned to emergency incidents in the Delta Area. The Division of Forestry & Fire Protection fosters a mission-driven culture with the responsibility for protecting Alaska’s values, including life and property from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The administrative section of the Fire Protection Program is an integral part of the administrative support for Forestry & Fire Protection's workforce. The high-functioning administrative team you will join supports the “boots on the ground” who ensure the safety of people, property, and resources in Alaska and across the nation. Given its multifaceted functions, this position encounters diverse challenges and opportunities to contribute to the success of the DOF mission. Our administrative section’s values can be summed up as PRIDE – Positive, Reliable, Inspiring, Dependable, and Efficient – as we work hard to support Forestry & Fire Protection’s mission. We are looking for an enthusiastic, dependable, and detail-oriented individual to join our admin team.

Requirements

• One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
• OR Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• OR Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
• OR Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
• Valid driver’s license
• A list of at least three references with current contact information, with at least one being a current or former supervisor.
• A copy of any forestry and/or fire-related training certificates.
• A copy of your two most recent performance evaluations, or a letter of reference if evaluations are not available.

Nice To Haves

• Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Financial Management: Understands the organization's financial processes. Prepares, justifies, and administers the program budget. Oversees procurement and contracting to achieve desired results. Monitors expenditures and uses cost-benefit thinking to set priorities.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Responsibilities

• Supervise, train, and evaluate one Office Assistant 2.
• Perform at an advanced level of proficiency in human resources, budget management and monitoring, personnel management and supervision, accounting and financial management, fire business management, travel, procurement, and general administrative duties.
• Work closely with the Division of Forestry's Administrative Officer and the Fire Support Forester in developing procedures and guidelines set forth in the State of Alaska's Fire Business Management Handbook.
• Serve as the Finance Section Chief for Type 3 incidents within the State of Alaska.
• Serve as a liaison to Incident Management Teams assigned to emergency incidents in the Delta Area.

Benefits

• Opportunity to work with dedicated professionals who support one another while providing essential support to our critical wildland fire program and our expanding hazardous fuels program.
• Actively creating a new administrative structure to support the division's new organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree