Administrative Assistant 1

Commonwealth of Pennsylvania • Dauphin County, PA

4d • Hybrid

About The Position

In this Administrative Assistant 1 role, you will provide a variety of clerical and advanced administrative support services to the Office of Commonwealth Libraries, Deputy Secretary, and the Governor’s Advisory Council on Library Development. This includes working closely with the senior staff on fiscal, procurement, and human resource duties, including timekeeping. Apply now to share your skills with a team that is dedicated to organization, communication, and supporting library services throughout the state.

Requirements

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.
• You must meet the PA residency requirement.
• You must be able to perform essential job functions.

Responsibilities

• Reconcile, post, and track invoices; assist the Administrative Officer 2 with running financial reports, finding products, and placing orders for equipment, supplies, and library materials
• Maintain organized physical and digital records and files, maintain handbooks, take notes and meeting minutes, and assist with travel arrangements
• Serve as a liaison with the Executive Assistant for activities of the Governor’s Advisory Council on Library Development and its subcommittees; determine proper routing of correspondence, emails, faxes, and phone calls
• Help supervisors navigate hiring processes and requirements, assist new employees with onboarding, prepare and submit personnel action requests, and monitor reports to ensure the timely completion of employee performance reviews
• Review regular time, overtime, and work schedules; make adjustments or corrections to time codes; and assist staff and supervisors with completing submissions accurately

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level