Administrative and Financial Support Specialist

One Federal Solution•Arlington, VA

About The Position

One Federal Solution is seeking a detail-oriented and organized Administrative and Financial Support Specialist to provide administrative, financial, accounting, records management, inventory, and operational support to the Drug Enforcement Administration (DEA). The role supports daily program operations by processing financial and accounting documentation, maintaining property and inventory records, preparing reports, managing electronic and hard-copy files, and assisting with procurement and warehouse mail management activities. The ideal candidate has strong administrative and analytical skills, excellent attention to detail, and the ability to manage multiple assignments while maintaining accuracy, efficiency, and compliance with established procedures.

Requirements

Minimum of four years of relevant professional experience.
High school diploma or equivalent.
Ability to obtain and maintain a SECRET security clearance.
Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
Strong organizational, analytical, and problem-solving abilities.
Excellent written and verbal communication skills.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities and meet deadlines.
Ability to work independently and collaboratively in a professional environment.
Effective customer service and interpersonal skills.
Ability to handle confidential information and maintain proper records.
Experience relevant to accurate data entry and database management; preparing, reviewing, and delivering project reports and documentation; maintaining electronic and hard-copy records; performing administrative and operational support; reviewing documentation for accuracy, completeness, and procedural compliance; communicating with personnel, customers, and stakeholders; identifying discrepancies and helping resolve them; and managing multiple assignments and deadlines.

Responsibilities

Provide administrative support, including data entry and configuration, drafting and editing correspondence, document duplication, and electronic and hard-copy file management.
Analyze and process financial and accounting reports, deliverables, accounts payable, cost accruals, obligations, and disbursements.
Review electronic and hard-copy records for accuracy, completeness, consistency, and data integrity.
Analyze records and financial data to identify trends, patterns, discrepancies, and anomalies.
Develop, maintain, and update spreadsheets, databases, tracking tools, reports, and presentations using Microsoft Office applications.
Assist with scheduling, coordinating, and preparing program activities, organizational meetings, working groups, and briefings.
Perform general office support, including answering telephones, distributing mail, maintaining calendars, data entry, scanning documents, and coordinating meetings and conference rooms.
Configure and maintain Excel spreadsheets and databases tracking movable property, capitalized and non-capitalized assets, vehicles, portable electronic devices, office supplies, and first-class mail.
Manage, organize, track, validate, and report property, equipment, supply, and financial information.
Maintain spreadsheets tracking financial obligations, accounts payable, receivables, and disbursements.
Monitor the preparation, submission, and delivery status of financial and program-related deliverables.
Review procedures to ensure required documentation is completed and submitted for equipment, property, supplies, and first-class mail transactions.
Conduct research and data collection to locate missing information, resolve discrepancies, and maintain accurate records.
Receive and inspect equipment, affix inventory barcodes, and generate and maintain inventory records.
Provide customer service and administrative support to DEA stakeholders by responding to inquiries and assisting with operational requests.
Process information using word-processing and Microsoft Office applications.
Support the DEA Warehouse Mail Management Program through reporting, tracking, data analysis, coordination, and training activities.
Assist with maintaining employee profiles and managing supplies and equipment inventory within IRMS (Warehouse Supply Management System).
Assist with preparing, organizing, and compiling acquisition and procurement packages.
Prepare letters, files, forms, reports, and other requested documentation accurately and within established deadlines.
Communicate with appropriate personnel to obtain, verify, and clarify necessary information.
Provide administrative, legal, and technical support as required.
Oversee subordinate work efforts, identify operational problems and issues, and develop strategies for resolution.
Perform additional administrative, financial, records management, and program support duties as assigned.