Billing and Administrative Support Specialist

JAM SERVICES • Livermore, CA

2d • $21 - $23 • Onsite

About The Position

The Billing and Administrative Support Specialist supports the Accounting department, primarily through invoicing, filing, and collections. The role requires an organized person who can work independently with little supervision, maintain a positive attitude, contribute to a team, and work effectively in a fast-paced industry with short timelines.

The position is office-based in Livermore, California, during standard business hours, with occasional flexibility during high-volume billing periods. It involves close collaboration with the Accounting team and communicating with customers about invoices and collections.

Requirements

• High degree of accuracy and attention to detail.
• Ability to work collaboratively and independently.
• Proficiency in Microsoft Office Suite and Google applications.
• QuickBooks experience required.
• Ability to manage competing priorities in a fast-paced environment with short timelines.
• Reliable work and attendance, and comfort working with little supervision.
• Clear written and verbal communication skills, particularly for collections follow-up.
• Positive attitude and ability to contribute to a team.
• High school diploma or equivalent required.

Nice To Haves

• Additional coursework in accounting or business administration.
• At least 1 year of experience in billing, invoicing, accounts receivable, or a related administrative role.
• Experience with credit card payment processing.

Responsibilities

• Generate invoices using QuickBooks and ensure they are prepared in a timely manner.
• Process credit card transactions.
• Collect on invoices and follow up on outstanding balances as needed.
• File, copy, and scan documents.
• Support small projects and perform other administrative duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED