Grants and Administrative Support Specialist

State of Indiana•Indianapolis, IN

5d•$39,000

About The Position

The Grants and Administrative Support Specialist supports the Office of Water Quality’s Operations Section by assisting with the development, review, and administration of federal grant programs. The position also performs administrative duties supporting daily operations, including processing and tracking public records requests and assisting with routine OWQ Operations tasks. Core hours are 8:00 a.m. to 4:00 p.m. The position’s salary traditionally starts at $39,000 and may be commensurate with education and work experience. The role provides information and assistance to potential grant recipients, helps review applications and requirements, and researches new and existing grant rules. Other duties, responsibilities, and activities may be assigned or changed at any time. The role may be utilized in a supervisory capacity based on agency needs.

Requirements

One year of experience in grant programs or program planning.
Basic knowledge of grants, the grant application process, and grant-related rules and regulations applicable to assigned programs.
Working knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
Ability to research new procedures, rules, and regulations.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Provide potential recipients with information about available grants, applicable federal and agency requirements, and the application process.
Assist potential recipients with grant applications, recommend changes when needed, and frequently write or review applications.
Make recommendations to supervisors regarding the needs of potential recipients.
Assist grant applicants and recipients and help interpret grant rules and regulations.
Research and review new grants and existing grant requirements.
Process and track public records requests and assist with routine Office of Water Quality Operations tasks.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education reimbursement program.
Group life insurance.
Referral bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.