Finance and Grants Specialist

SAVE•Fremont, CA

About The Position

SAVE (Safe Alternatives to Violent Environments) seeks a Finance and Grants Specialist to manage the financial administration and regulatory compliance of government-funded grants. The role is responsible for accurate grant budgeting, timely reimbursement invoicing, and compliance with federal, state, county, and city grant requirements, including OMB Uniform Guidance. It serves as a primary resource for fiscal and programmatic compliance and works with Program leadership, Development and Grants staff, Operations, external finance partners, auditors, and funders to support audit readiness, funder reporting, subrecipient monitoring, and responsible stewardship of public funds. The position also handles day-to-day transactional accounting, including accounts payable, non-grant accounts receivable, payroll processing, and timekeeping administration. It supports nonprofit governance and administration by helping ensure Board Bylaw requirements are met and records are maintained. The work environment is usually moderately noisy, with exposure to weather conditions prevalent at the time. The position involves occasional physical activity, including moving or transporting items weighing up to 25 pounds.

Requirements

Bachelor's degree in a related field, or applicable experience in nonprofit governance, administration, grants management, and compliance.
At least 5 years of progressive experience in federal grant management, including procurement and subrecipient monitoring.
Demonstrated experience with government grant budgeting, invoicing, and reimbursement-based funding.
Working knowledge of nonprofit business operations and federal and state grant and contract funding mechanisms.
Strong understanding of OMB Uniform Guidance, restricted funds, and grant compliance requirements.
Strong research, data management, and statistical analysis skills.
Attention to detail and strong organizational, time-management, and interpersonal skills.
Proficiency with accounting and financial systems, including QuickBooks and BILL.com; HR/timekeeping systems such as BambooHR; and Microsoft Office Suite, including Excel and Word.

Nice To Haves

Experience with SAVE, VOCA, HUD, or other federal, state, or local government funding streams.
Familiarity with indirect cost rates, cost allocation methodologies, and fund accounting.
Broad technical knowledge related to financial management, accounting, and procurement systems.
Experience supporting audits or grant monitoring visits.
Knowledge of nonprofit accounting standards and best practices.

Responsibilities

Develop, maintain, and monitor government grant budgets; conduct budget reviews to support invoicing and budget modifications; and assist with payroll allocations.
Prepare, review, and submit accurate, timely government grant reimbursement invoices with complete supporting documentation.
Track invoice submissions, payments, and grant receivables, and coordinate with staff and funders to resolve invoicing questions and discrepancies.
Conduct routine compliance reviews and maintain organized grant records in accordance with retention requirements.
Prepare and review financial reports and supporting documentation for internal and external stakeholders.
Advise program staff on allowable costs, spending restrictions, and reimbursement requirements.
Oversee purchasing policies and compliance with applicable federal laws and OMB Uniform Guidance; advise on procurement matters and research, evaluate, and recommend contractors and subrecipients.
Establish and maintain subrecipient monitoring procedures, monitor compliance through site visits, audits, and other appropriate methods, explain regulatory requirements and award terms, and recommend corrective actions.
Help ensure nonprofit governance requirements under Board Bylaws are met, including organizing meetings, maintaining required correspondence and mandatory registrations, and retaining required records.
Coordinate with Program, Development, and Operations teams to align grant expenditures with approved program activities.
Partner with outsourced accounting firms and auditors to support accurate grant accounting.
Communicate with internal and external stakeholders, including program directors and funding agencies, regarding budget alignment and timely modifications.
Record deposits and credits, process donations and other non-grant receivables, maintain deposit records, and lead reconciliation of receivable activity.
Verify payment documentation and approvals and coordinate payment timing, exceptions, and discrepancies with the Director of Operations.
Lead payroll processing and prepare payroll journal entries for posting to the accounting system.