Finance and Grants Specialist

SAVE•Fremont, CA

3d•$60,000 - $65,000

About The Position

SAVE (Safe Alternatives to Violent Environments) is seeking a Finance and Grants Specialist to manage the financial administration and regulatory compliance of government-funded grants. The role is responsible for accurate budgeting, timely invoicing, compliance with federal, state, county, and city grant requirements—including OMB Uniform Guidance—and support for audit readiness, funder reporting, and subrecipient monitoring. The specialist serves as a resource for fiscal and programmatic compliance and collaborates with Program leadership, Development and Grants staff, Operations, and external finance partners to support responsible stewardship of public funds. The position also manages day-to-day transactional accounting, including accounts payable, non-grant accounts receivable, payroll processing, and timekeeping administration. It ensures accurate records and timely processing. The role is 32 hours per week and operates within SAVE’s survivor-centered, trauma-informed organization.

Requirements

Bachelor's degree in a related field, or applicable experience in nonprofit governance, administration, grants management, and compliance.
At least 5 years of progressive experience in federal grant management, including procurement and subrecipient monitoring.
Demonstrated experience with government grant budgeting, invoicing, and reimbursement-based funding.
Working knowledge of nonprofit business operations and federal and state grant and contract funding mechanisms.
Strong understanding of OMB Uniform Guidance, restricted funds, and grant compliance requirements.
Strong research, data management, and statistical analysis skills.
Strong attention to detail and organizational, time-management, and interpersonal skills.
Proficiency with accounting and financial systems, including QuickBooks and BILL.com; HR/timekeeping systems such as BambooHR; and Microsoft Office, including Excel and Word.

Nice To Haves

Experience with SAVE, VOCA, HUD, or other federal, state, or local government funding streams.
Familiarity with indirect cost rates, cost allocation methodologies, and fund accounting.
Broad technical knowledge related to financial management, accounting, and procurement systems.
Experience supporting audits or grant monitoring visits.
Knowledge of nonprofit accounting standards and best practices.

Responsibilities

Develop, maintain, and monitor government grant budgets; conduct regular budget reviews and assist with budget modifications and payroll allocations.
Prepare, review, and submit accurate, timely government grant reimbursement invoices with complete supporting documentation.
Track invoice submissions, payments, and grant receivables, and coordinate with staff and funders to resolve questions or discrepancies.
Conduct compliance reviews and maintain organized grant records in accordance with retention requirements.
Prepare and review financial reports and supporting documentation, and advise program staff on allowable costs, spending restrictions, and reimbursement requirements.
Oversee purchasing policies for compliance with applicable federal laws and OMB Uniform Guidance; advise on procurement matters and research, evaluate, and recommend contractors and subrecipients.
Establish and maintain subrecipient monitoring procedures and monitor compliance through site visits, audits, and other appropriate methods; recommend corrective actions when needed.
Ensure nonprofit governance requirements in Board Bylaws are met, including organizing meetings, maintaining required correspondence and registrations, and retaining required records.
Collaborate with Program, Development, and Operations teams to align grant expenditures with approved program activities and communicate with stakeholders about budgets and modifications.
Partner with outsourced accounting firms and auditors to support accurate grant accounting.
Record deposits and credits, process donations and other non-grant receivables, maintain deposit records, and lead reconciliation of receivable activity.
Verify payment documentation and approvals and coordinate payment timing, exceptions, and discrepancies with the Director of Operations.
Lead payroll processing and prepare payroll journal entries for posting to the accounting system.