Finance and Grants Accountant

ZEPF CENTER•Toledo, OH

About The Position

Zepf Center is seeking a full-time Finance and Grants Accountant to provide accounting support for awarded grants from administration through final closeout. The role covers grant monitoring, compliance, accounting, invoicing and draws, financial reporting, budget development and monitoring, and communication of grant financial performance. The position also assists with monthly closing, audits, year-end reporting, and other projects under the direction of the Finance Director. The accountant works with team members and organizational leaders to ensure grant billing and reporting are accurate and timely, expenditures are eligible, payroll charges comply with grant budgets, and funds are drawn down regularly and used as intended. The role supports a trauma-informed agency environment and promotes professionalism, teamwork, and continuous improvement.

Requirements

Bachelor’s degree required.
At least 3 years of related experience in a comparable environment, including fund accounting, grants or financial reporting, project management, and audit preparation in a computerized general ledger environment.
Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations.
Working knowledge of Microsoft Office, including Word, Excel, and Access.
Strong written and verbal communication skills, organizational skills, and problem-solving ability.
High attention to detail and focus on accuracy.
Ability to learn and apply new knowledge.
Ability to work in a team environment and relate well with staff at all levels and the public.
Intermediate to advanced Excel skills.
If driving a company vehicle, a valid driver’s license and eligibility for coverage under the agency’s commercial insurance carrier are required. Employees driving personal vehicles for business must provide proof of insurance.

Nice To Haves

Degree in Accounting, Finance, or Business Administration.
Experience with SAGE Intacct accounting software.

Responsibilities

Coordinate with team members to complete requirements for accurate, timely grant billing, invoice preparation, and reporting.
Verify that expenditures are eligible to be billed to assigned grants.
Analyze payroll reports to confirm grant time is consistent with the budget and recode expenditures that do not comply with budget guidelines.
Ensure grants are drawn down regularly and consistently with grant periods, and comply with applicable policies, procedures, rules, and regulations.
Assist with monthly closing processes.
Work with the Director of Administrative Services, Finance Director, CFO, and Controller as needed to develop grant budgets.
Communicate monthly financial results and grant funding status to appropriate staff.
Coordinate with the Controller on journal entries for grants when needed.
Manage grant fund status, including amounts awarded, expended, and remaining available to draw down.
Assist with year-end external audit requirements for grants, conduct audits of assigned grants, and assist with preparation of the SEFA.
Provide monthly reviews and status reports on grant fund utilization, and notify project managers of variances that could result in unspent funds.
Complete and submit required quarterly, semi-annual, or annual reports for assigned grants.
Perform other duties as assigned to support department success.
Demonstrate professionalism, teamwork, ethical conduct, and commitment to a non-violent, trauma-informed environment; incorporate Sanctuary techniques and support related initiatives.