Administrative and Events Support Assistant

University of Florida•Gainesville, FL

6d•Onsite

About The Position

The Artificial Intelligence Academic Initiatives (AI²) Center team, a unit within UFIT, is seeking a motivated student or OPS assistant for an Administrative and Events Support Assistant role. This role offers a unique opportunity to gain practical experience in the administrative and events support of UF’s campus-wide AI education initiative. As a part-time employee, you will be primarily responsible for general office and event support. We are looking for a detail-oriented individual with strong organizational and communication skills, who can thrive in a fast-paced environment. This position requires a commitment of 10-20 hours per week in our UF Gainesville campus office. UF Information Technology (UFIT) enables teaching, learning, research, and service on campus and across the region with state-of-the-art enterprise IT systems, including SEC and SUS universities, and the opportunity to teach using HiPerGator.

Requirements

MUST BE AT LEAST 18 YEARS OF AGE
Must have a high school diploma or equivalent.
Must maintain a minimum 2.0 grade point average.

Nice To Haves

Previous experience in administrative, event, or customer service roles.
Strong professional verbal and written communication skills.
Demonstrated ability to manage tasks successfully with minimum supervision.

Responsibilities

General office and event support
Office and supply organization
Staff reception desk coverage as needed
Organizing and preparing materials for workshops
Assist in event planning: Meeting and event setup, agendas, and breakdown
Conference event support
University wide – AI Days
International – AI Summit
AI Student reception
AI Workshops
Ability to safely lift and carry objects weighing up to 40 pounds, as needed for organizing materials, moving supplies, and event set-up/breakdown.
Other duties as assigned