Events & Administrative Assistant

Kaleo Marketing, LLC•Torrance, CA

10d•$60,000 - $60,000•Onsite

About The Position

We are seeking a highly motivated Administrative and Events & Marketing Assistant. This is a part time, in office position. Working Tuesday, Wednesday & Friday.

Requirements

Professional and effective verbal and written communication with strong organizational and project management skills
Timely communication with event or venue partners and clients while adhering to deadlines and timelines
Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
Excellent ability to navigate the internet and utilize search engines
Teamwork: ability to work collaboratively in a fast paced team oriented environment and open to different perspectives and ideas
Proficiency in MS Office Suite: specifically MS Excel & MS word
Positive, professional attitude with professionalism and reliability

Nice To Haves

Tech Savvy
Familiarity with Gmail and Google applications
Logistical skills: understanding of event logistics including venue selection
Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)
Design Skills: basic knowledge of graphic design software
Creative thinking and ability to contribute to event themes and concepts
Experience managing event budgets and negotiating with vendors
Venue Coordination

Responsibilities

Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
Adding prospective events to our calendar
Making initial contact with event promoters to gather detailed information and applications
Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
Manage and update company databases: updating various event spreadsheets
Filing documents into folders in our Google drives
Communicating event information to San Diego, LA and Orange County teams
Managing and restocking equipment and event related supplies
Requesting and submitting certificates of insurance
Support the team in daily administrative tasks
Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
Assist marketing management with schedule creation and distribution
Distribute event credentials to marketing teams
Prepare materials for new hire training, including marketing collateral binder assembly