Administrative Support Assistant

Jones Walker LLP • New Orleans, LA

3d • Onsite

About The Position

We are looking for an Administrative Support Assistant (ASA) to join our Firm. This position is an entry-level role that is responsible for providing comprehensive administrative support for attorneys and their assistants throughout the Firm. ASAs must successfully complete an in-depth training and mentoring program to gain the ability to work in all practice groups of the Firm.

Requirements

• High school diploma or equivalent required; bachelor's or associate degree preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, and PowerPoint.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Willingness and ability to embrace new technology and platforms (including AI tools).
• Desire and ability to learn new programs and processes quickly.
• Strong typing skills with a high level of accuracy and attention to detail.
• Excellent communications skills, both written and oral, with careful attention to grammar, spelling, and punctuation.
• Professional demeanor and dependable work ethic.
• Must be comfortable working in a fast-paced legal environment with shifting priorities.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice To Haves

• Prior legal or administrative experience a plus.

Responsibilities

• Create, edit, and format correspondence, memos, reports, and other documents.
• Proofread documents for spelling, grammar, and layout, making appropriate changes.
• Maintain calendars, schedule meetings, and arrange travel.
• Enter attorney time for billing and assist with monthly billing processes.
• Handle expense reimbursements, check requests, and invoice processing.
• Perform general clerical tasks including copying, scanning, faxing, and filing.
• Proactively support the assigned team and demonstrate willingness to upskill and learn with others.
• Assist others on team, as needed, to manage client deadlines.
• Maintain regular and predictable in-office attendance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED