Administrative Analyst

City of Riverside•Riverside, CA

About The Position

The City of Riverside is establishing an eligibility list for Administrative Analyst vacancies in departments throughout the City. The list may be used for up to six months. Current vacancies include roles in the Economic Development and Planning divisions of the Community and Economic Development Department. The role works under general supervision and provides professional and technical administrative and analytical assistance, including evaluating policies and procedures and recommending staffing or organizational changes. Duties vary and may include leading work projects and, where assigned, supervising technical and administrative support staff.

Requirements

Equivalent to a bachelor's degree from an accredited college or university, with major work in public or business administration or a closely related field; additional professional experience may substitute for the required education year for year.
One year of experience as an Administrative Intern, Management Intern, or Management Assistant with the City of Riverside, or one year of professional administrative experience.

Nice To Haves

Experience independently coordinating projects and work plans, managing competing priorities, tracking deliverables, and ensuring timely follow-through across teams.
Experience conducting research and data analysis, developing and tracking KPIs, preparing performance reports, and identifying process improvements.
Experience supporting budget development, expenditure tracking, financial forecasting, procurement, contract administration, or related financial and administrative processes.
Strong written communication skills, including preparing staff reports, executive summaries, correspondence, presentations, and management decision-support materials.
Experience coordinating and forecasting agenda items, tracking submission deadlines, and preparing materials for City Council, committees, commissions, boards, or similar bodies.
Experience developing or coordinating social media content, digital communications, or public outreach materials.
For Economic Development assignments: experience supporting cross-functional economic development initiatives involving business attraction, retention and expansion, investment opportunities, catalytic development projects, or strategic partnerships.
For Economic Development assignments: experience analyzing economic, demographic, or business data; monitoring program performance; and tracking strategic goals and KPIs.
For Economic Development assignments: experience coordinating economic development programs, business engagement initiatives, professional service agreements, grants, or partnerships involving businesses, developers, community organizations, real estate stakeholders, or public agencies.
For Planning assignments: experience coordinating departmental work plans, monitoring KPIs, tracking project milestones, and preparing performance reports.
For Planning assignments: experience coordinating projects and operational activities across multidisciplinary teams, such as advance planning, current planning, historic preservation, or public information.
For Planning assignments: experience utilizing or supporting GIS, spatial data, databases, or reporting tools.

Responsibilities

Research and analyze administrative, fiscal, personnel, and operational matters, and recommend actions based on findings.
Compile materials and assist in preparing reports, manuals, and publications.
Participate in designing and implementing programs, systems, procedures, and operational methods.
Assist with departmental budget preparation and administration, purchasing, personnel operations, and payroll coordination, including overtime reporting and paycheck troubleshooting.
Pre-audit requisitions for budget authorization and availability of funds.
Develop and monitor control and reporting procedures.
Assist in identifying, acquiring, installing, designing applications for, implementing, operating, and maintaining computer software and hardware.
Assist with grant proposals, coordinate with governmental agencies on funding requirements and monitoring, and present proposals as required.
Review current and pending legislation for effects on organizational operations and present recommendations verbally or in writing.
Lead and coordinate projects involving paraprofessional, technical, and administrative support staff.
Coordinate departmental activities with other City departments and divisions and outside agencies.
Represent the City in the community and at professional meetings as required.
Respond to complaints and requests for information.
May supervise technical and administrative support staff.
For Economic Development assignments, support business attraction, expansion and retention, workforce, business promotion, capital investment, public-private partnerships, concierge services, and real estate development initiatives; coordinate strategic projects and work plans, track performance measures, support procurement and budget management, and coordinate City Council and Economic Development Committee agenda planning and forecasting.
For Planning assignments, support Advance Planning, Current Planning, Historic Preservation, and Public Information teams, including work plan coordination, performance tracking, GIS support, procurement, budget monitoring and forecasting, and City Council, commission, and board agenda planning.