Administrative Accounting Coordinator

Power Wellness•DeKalb, IL

26d•$20 - $20

About The Position

The Administrative Account Coordinator serves as the human resources and accounting liaison for center operations, employees, and the corporate office at Kishwaukee Health & Wellness Center in DeKalb, Illinois. The role supports recruitment and onboarding, employee relations, accounting and payroll processes, membership account questions, vendor administration, and general center operations. The position may also include Manager on Duty shifts and requires flexibility with center hours, work schedules, and appointment scheduling for prospects and members.

Requirements

High school diploma or GED required.
CPR/AED certification required within 90 days of hire; certification is provided by Power Wellness.
Excellent interpersonal and communication skills and the ability to work positively and service-mindedly with members.
Ability to multitask while maintaining a controlled, professional demeanor, strong organization, and efficiency.
Proficient administrative computer skills.

Nice To Haves

Bachelor’s degree, associate degree, or equivalent from a two-year college preferred.
At least two years of experience in a business, accounting, or administrative environment preferred.

Responsibilities

Coordinate and process prospective job applications, communicate job status and opportunities to candidates, assist with maintaining job postings, and draft offer letters.
Onboard new center employees by completing and following up on new-hire paperwork with Human Resources, delivering orientation, providing checklists, handbooks and benefits information, supplying uniforms and nametags, and training employees on Dayforce software.
Support the management team with employee relations and provide administrative support and backup to center managers and departments as needed.
Coordinate manager meetings and schedules, and prepare and distribute meeting agendas and minutes.
Respond to membership questions and issues concerning account and membership status and billing.
Oversee final payroll submission and daily point-of-sale cash reconciliations and deposits.
Process accounts payable, including receiving and coding invoices and obtaining payment approvals; maintain vendor accounts and coordinate vendor issues with the corporate office; prepare and submit billing statements for rent and outside services.
Monitor mandatory employee requirements, including CPR renewals and annual evaluations, and send managers anniversary and birthday reminders.
Purchase, maintain, and stock office supplies and coordinate member subscriptions.
Work assigned Manager on Duty shifts.
Remain flexible and accommodating with center hours, work schedules, and scheduling appointments for prospects and members.
Perform other duties as assigned.