Administrative Accounting Specialist
About The Position
Interco is hiring an Administrative Accounting Specialist to work on-site in its Edwardsville, Illinois office. The role connects administrative and accounting processes supporting the company's recycling and metals trading operations. It handles transactions from material receipt through contract reconciliation and inventory/WMS entry, followed by supplier settlement, accounting entry, and payment administration. The successful candidate is highly organized and detail-oriented, able to manage a high volume of transactions at different stages, work across multiple systems, identify incomplete or inconsistent information, research discrepancies, and communicate with suppliers, customers, and internal teams to complete transactions.
Requirements
- High school diploma or GED required.
- Exceptional attention to detail, organization, and accuracy, with the ability to handle a high volume of transactions.
- Strong problem-solving and communication skills, including the ability to research discrepancies and follow transactions through completion.
- Proficiency with Microsoft Outlook, Word, and Excel and comfort learning new software.
Nice To Haves
- Experience in accounting administration, accounts payable, or transaction processing; similar administrative business experience will also be considered.
- Experience with QuickBooks or similar accounting software.
- Familiarity with inventory, ERP, or warehouse management systems.
- A college degree or equivalent relevant experience.
Responsibilities
- Review receiving documentation for accuracy and completeness and process it through WMS entry, receiving logs, and final accounting.
- Track purchase contracts and apply material to available contracts in the proper sequence; update multi-shipment contracts, close completed contracts, and resolve contract and receiving discrepancies.
- Transfer purchases into QuickBooks and review imports for accuracy and completeness; resolve exceptions and process credits, negatives, and freight adjustments.
- Match and enter vendor invoices for accounts payable.
- Complete domestic, export, and direct-ship trading transactions; identify and obtain missing information and ensure required documentation is complete.
- Prepare and distribute recurring operational, purchasing, and trading reports, as well as customer, supplier, and management reports as required.
- Review daily transaction and position reports and follow up on outstanding items.
- Keep electronic and physical records organized and accessible.
- Assist with workflow improvements, procedures, and training materials.
- Perform other related administrative and accounting duties as assigned.
Benefits
- 100% company-paid medical, dental, and vision coverage.
- 100% company-paid short-term and long-term disability coverage.
- Company-paid $25,000 life insurance policy.
- Accelerated paid vacation time.
- Paid vacation from Christmas Eve through New Year's Day for all employees.
- 401(k) with a generous company match after one year.
- Annual performance review and discretionary bonus.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
