Accounting & Administrative Coordinator

Eureka Robotics•Atlanta, GA

6d•Onsite

About The Position

Eureka Robotics is a deep-tech company that develops advanced robotics and AI systems, combining motion control, computer vision, and AI to automate intricate handling tasks. The company operates across Singapore, Vietnam, Japan, and the United States, serving clients in manufacturing, logistics, electronics, and aerospace. The Accounting & Administrative Coordinator supports accounting, procurement, documentation, office administration, and HR activities at Eureka Robotics’ Atlanta office. This is a full-time, W-2, non-exempt position with an annual salary of $45,000–$55,000, depending on experience. The company offers health insurance through its ICHRA scheme.

Responsibilities

Prepare, issue, and record customer invoices accurately and on time.
Assist with drafting sales quotations and maintaining related documentation in the CRM.
Monitor outstanding payments, follow up on overdue invoices, and resolve customer billing queries and discrepancies.
Raise purchase orders and track them through delivery.
Liaise with vendors regarding quotations, orders, and delivery follow-ups.
Record supplier invoices and AMEX spending in the accounting system and match them against purchase orders and delivery orders.
Collect, check, and consolidate engineers’ timesheets; provide timesheet data to support project costing and budgeting; and flag missing or inconsistent entries for correction.
Maintain organized sales records, including quotations, contracts, purchase orders, delivery orders, and invoices.
Maintain supporting documentation for bank transactions and AMEX spending, including receipts, statements, and approvals.
Keep proper records for local sales and tax purposes and ensure documentation is complete and properly filed.
Coordinate internal and external meetings and visitors, and manage general office arrangements such as office supplies and cleaning services.
Assist with recruitment processes, including screening interviews, arranging interviews, and coordinating candidate tests.
Assist with visa applications as needed.
Arrange travel bookings and insurance within the approved budget.
Assist with onboarding and offboarding processes.
Support staff engagement, welfare activities, and general HR activities and events.
Communicate internal information to employees when necessary.
Manage the CEO’s calendar and appointments.
Provide ad hoc administrative support as needed.