Administration Generalist / Principal Administration Generalist

Northrop Grumman • Ventura, CA

3d • $75,800 - $141,200 • Onsite

About The Position

Northrop Grumman Mission Systems is hiring an Administration Generalist or Principal Administration Generalist for its Field Engineering team in Oxnard, California, in the Ventura area. The role provides independent administrative and operational support to a geographically distributed team that designs, develops, tests, delivers, and operates advanced prototypes and unique marine systems. Support may cover finance, human resources, security, and research and development, including preparation of budgets, project schedules, memos, and statistical reports. The position coordinates directly with customers, Security, the Program Manager, functional managers, and the field site team. Travel is required approximately 10% of the time. Relocation assistance may be available. A current, active U.S. Government Top Secret clearance is required at the start; the employee must be able to obtain and maintain SCI access and program approval/access before starting.

The position may be filled at either the Administration Generalist or Principal Administration Generalist level, depending on qualifications. The primary-level salary range is $75,800–$113,800, and the secondary-level salary range is $94,200–$141,200. Salary offers depend on factors including responsibilities, experience, education, skills, and market conditions. Depending on the position, employees may also be eligible for overtime, shift differential, and a discretionary bonus.

Requirements

• For the Administration Generalist level: bachelor's degree and 2 years of related experience, or master's degree and 0 years of experience; an additional 4 years of experience may be considered in lieu of a bachelor's degree.
• For the Principal Administration Generalist level: bachelor's degree and 5 years of related experience, or master's degree and 3 years of experience; an additional 4 years of experience may be considered in lieu of a bachelor's degree.
• Administrative and operational support experience in a technical or program environment.
• Experience using Excel to create reports, spreadsheets, and tables, and to manipulate spreadsheet data and formats.
• Experience using Word to create custom reports and documentation and perform complex document formatting.
• Experience with Microsoft Office Suite.
• U.S. citizenship and a current, active U.S. Government Top Secret clearance are required.
• Ability to obtain and maintain SCI access and program approval/access before starting.

Nice To Haves

• Experience with SAP.
• Experience with electronic time-entry systems.
• Configuration management or change-control experience.
• Process-improvement experience.
• Experience in program security.
• Demonstrated independent planning and organization skills, and experience working in cross-functional teams with a customer focus.
• Ability to interface with security systems such as SIMS and DISS.
• Experience with data transfers.
• Active Top Secret clearance with SCI.

Responsibilities

• Coordinate and prioritize activities between organizations to align with program objectives.
• Schedule and manage logistics for field-site meetings, including agendas and follow-up actions.
• Coordinate with Security and Program Management to oversee the preparation, review, and processing of security-related documentation.
• Provide facility security administration, documentation, and management support.
• Coordinate travel for field-site members and visitors, including international travel, and oversee expense reporting in accordance with company guidelines.
• Provide timekeeping guidance and ensure accurate time entry and compliance with program and company requirements.
• Draft, edit, and route program-related documents and correspondence for appropriate review and approval.
• Establish and maintain program documentation and archival practices in accordance with company and customer requirements.
• Coordinate the dissemination, tracking, and documentation of field-site team training.
• Manage field-site office supplies, monitor inventory, and coordinate orders.

Benefits

• Health insurance coverage.
• Life insurance.
• Disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Depending on the position, eligibility for overtime, shift differential, and a discretionary bonus.
• Relocation assistance may be available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level