Administration and HR Assistant
About The Position
The Administration and Human Resources Assistant will work in our Los Angeles office and must be an individual who is organized, has excellent communications skills, is eager to learn more about benefits and policies, and can interact with all levels of staff. As our Administration and HR Assistant, you will play a key role in keeping our architecture firm running smoothly. You will support both the Office Manager with day‑to‑day administrative operations and the HR Manager with essential HR processes. This is a wonderful opportunity for someone who enjoys being the organizational backbone of a busy, creative environment and wants to grow in both administrative and HR functions.
Requirements
- 1–3 years in administrative, HR, or office support roles
- Proficiency in Microsoft Office Suite
- Clear, professional verbal and written communication
- Ability to manage multiple tasks, prioritize effectively, and maintain accuracy
- Demonstrated ability to manage sensitive information with discretion
- Collaborative, service‑oriented approach with a willingness to jump in where needed
Nice To Haves
- Experience in professional services or design firms is a plus
- Familiarity with HRIS platforms (ADP) preferred
Responsibilities
- Assist with daily office coordination, including supply management, vendor communication, and workspace organization.
- Support meeting scheduling, conference room management, and internal event logistics.
- Provide occasional reception front-desk support, including greeting visitors and answering incoming calls.
- Assist with internal announcements, general staff communications, and new-hire communications.
- Prepare new-hire packets, schedule orientations, provide office tours, parking information, and ensure a smooth first‑day experience.
- Maintain accurate employee records, update HR systems, and support reporting needs.
- Post job openings, screen resumes, coordinate interviews, and communicate with candidates.
- Assist with benefits administration, training tracking, and compliance documentation.
- Respond to routine employee inquiries and help maintain a positive workplace environment.
Benefits
- Group medical, dental, and vision plans with HSA and FSA options
- Company-paid Life and AD&D coverage
- 401(k) savings plan with discretionary company match
- Paid time off and holidays
- Paid monthly onsite parking
- Professional development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
