Administration Assistant

Barkan Management Company•Salem, VA

7h•Onsite

About The Position

Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. We are looking for a motivated, and hands-on Administrative Assistant. This is a full-time position reporting to the Property Manager. The role is based in Colonies at McLean at 7681 Provincial Drive, McLean, VA 22102. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, Yardi and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client’s needs and expectations.

Requirements

Proficient with Microsoft Word, Excel, Yardi and Outlook
Strong written and oral communication skills
Ability to multi-task
Self-motivated
Ability to respond in a timely manner to resident requests
Must be self-motivated
Must have excellent written and verbal communication skills

Nice To Haves

Prior experience working at a property preferred but not necessary.

Responsibilities

Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as required from Residents, Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner.
Maintain and update all Board of Director’s, Owner, Resident, Entry Gate Telephone, and other databases. Provide updates as necessary to staff and corporate office.
Assist the Property Manager in coordinating and scheduling in-unit and common area work orders. Process invoices as needed.
Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials, as necessary.
Maintain Associations website.
Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required.
Administer Sales and Refinance of Units, including Owner Release of Information Form, Project Questionnaires, Resale Certificates, Move In/Out forms, and distribution of new resident package.
Process and track vendor payments on a weekly basis.
Assist with preparation of Monthly Management Package, Minutes, Annual Meeting, Annual Report and Budgets.
Other duties and projects that may be required of the Board of Director’s, the Property Manager and or Account Supervisor.