Admin Services Coordinator II (35591)

Agua Caliente Casinos•Palm Springs, CA

18h•Onsite

About The Position

Provide high-level administrative support for the successful day-to-day operation of the Tribal Administration Offices, including conducting research, preparing reports, handling information requests, performing special projects and assignments, and completing both complex and routine administrative functions.

Requirements

High School Education or GED.
3-5 years of workplace experience.
Strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
Strong computer skills and in-depth knowledge of relevant software such as MS Office Suite.
Ability to organize and prioritize, meet deadlines, work with minimal supervision, and handle multiple interruptions.
Strong analytical and problem-solving skills.
Make decisions and take action based on direction, previous experience, and good judgment within guidelines.
Strong English written and verbal communication skills.
Type a minimum of 50 words per minute.

Responsibilities

Produce and edit a wide range of documents using various software.
Copy, distribute, and file as required, while maintaining strict confidentiality.
Prepare responses to inquiries on behalf of the Tribal Administration Management, direct inquiries to other staff as needed, and respond to meeting members and Tribal Members as needed.
Maintain reference databases using MS Tools.
Research, analyze, and prepare reports and summaries for projects and activities within the department.
Provide administrative support to Tribal Administrative Management in daily operations and long-term initiatives.
Coordinate project-based work with other department staff.
Produce and mail out weekly Tribal communications to include minutes, announcements, special notices, etc.
Prepare special project mailings assigned.
Maintain office supplies and coordinate weekly purchases for the Tribal Administration department.
Ensure office machines are regularly serviced and in good working condition.
Maintain the company vehicle fleet, ensuring they’re regularly serviced.
Assist in developing Standard Operating Procedures (SOPs), review them, recommend improvements where necessary, and implement them with the department.
Assist in the organization and planning of annual events.
Comply with all applicable internal controls, standard operating procedures, Records Retention Policy, and Tribal Regulations and Documents, and report all exceptions/variations/deviations immediately upon awareness.
Provide notary services for Tribal departments.
Maintain the highest level of integrity and confidentiality.