Intern II - Admin

Trinity River Authority of Texas • Arlington, TX

5d

About The Position

This entry-level, temporary and seasonal position primarily assists with a variety of situations, projects, and assignments. Work is generally routine, with deviations or decisions assisted or approved by upper-level staff. The position is intended for seasonal part-time employees, and seasonal part-time status should last no longer than three to nine months. Potential exists for full-time employment. Vacation, sick leave, pension, hospitalization, life insurance, and other benefits provided to permanent Authority employees are not provided to employees hired for this position.

Administrative duties may include communicating with TRA management; drafting correspondence and reports with supporting materials for review and approval; participating in project meetings and budget planning discussions; assisting with budget reviews, flow charts, and budget-process instructions; processing, proofreading, and distributing reports and correspondence while maintaining confidentiality; helping manage calls, messages, schedules, and reminders; scheduling meetings and reserving rooms; and attending meetings and recording minutes. Other administrative support duties may be assigned as needed.

The role does not regularly provide work leadership or personnel management. It receives ongoing detailed supervision and follows standard procedures and instructions, referring unusual situations to a supervisor or more senior employee. The work is almost always performed in an office, though some field work may be required.

Requirements

• High school diploma.
• Valid Texas driver's license.
• Basic knowledge in the area required by the position.
• Knowledge of basic mathematical calculations.
• Good attention to detail.
• Ability to prepare graphs, charts, and exhibits and understand spreadsheets, budgets, and prioritization tools, when required.
• Ability to evaluate situations, analyze problems, and make decisions for corrective measures with some direction.
• Ability to follow standard operating procedures and refer unusual situations to a supervisor or more senior employee.

Responsibilities

• Communicate regularly with TRA management.
• Assist with drafting correspondence and reports, including supporting materials for review and approval.
• Participate in project team meetings and discussions about budget instructions and planning.
• Assist with reviewing budgets and preparing flow charts and instructions for the budget process.
• Process, proofread, and distribute reports and correspondence for managers while maintaining confidentiality.
• Assist with managers' calls, messages, and schedules, and provide reminders about commitments.
• Schedule meetings, reserve rooms, and attend meetings and record minutes when required.
• Perform other administrative support duties for the department as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: High school or GED