Admin -Office Plant

Vulcan Materials Company•Moore Haven, FL

53d

About The Position

The Admin -Office Plant performs daily administrative and accounting support for a plant, including purchase orders, payables, timecards, fuel records, bank deposits, cost tracking, and reports for the plant manager. The role prepares month-, quarter-, and year-end closing information, including fuel inventories, fixed-asset changes, equipment rentals, accounts-payable accruals, and production reports. It also analyzes monthly margin and cost statements and researches variances as requested by location management. The position helps maintain accurate and timely plant systems and records, supports preventative-maintenance processes and purchasing-card closeout, and researches and resolves location business issues. It contributes to operating and capital budgets and monthly production planning, serves as a point of contact for the plant, and may provide backup for some scale-clerk duties. The role also acts as an employee advocate and liaison with functions such as HR, accounting, safety, payroll, and benefits. Other duties may be assigned as required.

Requirements

High school diploma required.
Minimum of one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices, procedures, and office equipment.
Strong organizational skills and ability to prioritize and manage multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver’s license.
Ability to legally and safely operate a motor vehicle.
Ability to sit for long periods of time.
Ability to use computerized equipment and technology; use of telephone, computers, cell phones, and other electronic devices is essential.
Ability to lift up to 10 pounds; bending and reaching may be required to file personnel folders and other materials.
May be exposed to dust, dirt, and noise.

Nice To Haves

Two years of college is preferred.

Responsibilities

Perform daily plant administrative duties, including purchase orders, payables, timecards, fuel usage and receipts, bank deposits, cost tracking, and local reports for the plant manager.
Prepare month-, quarter-, and year-end closing information according to the current closing schedule, including fuel inventories, fixed-asset changes, equipment rentals, month-end accounts-payable accruals, and location production reports.
Prepare detailed analyses of monthly margin and cost statements, including researching and identifying variances as requested by location management.
Ensure timecards are completed, coded, and approved accurately and on time for payroll closing; bring attendance trends and concerns to plant management.
Update plant systems accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative-maintenance items; create work orders and address related service inquiries.
Track p-card expenses, reclass expenses as needed, and ensure timely and proper month-end closeout; support others with their p-card closeout as needed.
Develop mid- and end-of-month cost projects, including variance explanations.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other functions.
Support development of the site annual operating and capital budgets and the monthly production planner.
Serve as a plant contact by receiving guests and answering phones, directing questions or problems to the appropriate person, and providing backup for some scale-clerk duties when necessary.
Perform other duties as assigned.