Plant Office Admin.

Vulcan Materials Company•Dickson, TN

About The Position

This position provides key administrative support to the plant manager and performs office duties that support the efficient operation of a Vulcan Materials production facility. The role processes daily and monthly accounting information accurately and on time, assists the location manager with analyses of monthly financial statements, and maintains plant management reporting systems. It pulls and analyzes reports, identifies variances, and acts as a liaison with Division and Corporate departments, including benefits, payroll, and HR.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices, procedures, and office equipment.
Strong organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with an emphasis on accuracy.
Valid driver’s license.
Ability to legally and safely operate a motor vehicle.
Ability to sit for long periods.
Ability to use computerized equipment and technology; telephone, computers, cell phones, and other electronic devices are essential to the role.
Ability to bend and reach to file personnel folders and other materials as needed.
Ability to lift up to 10 pounds.

Nice To Haves

Two years of college is preferred.

Responsibilities

Perform daily plant administrative duties, including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, cost tracking, and local reports.
Prepare month-, quarter-, and year-end closing information, including fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals, and location production reports.
Analyze monthly margin and cost statements, researching and identifying variances as requested by location management.
Ensure timecards are completed, coded, and approved accurately and on time; raise attendance trends or concerns with plant management.
Update plant systems accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders and address related service inquiries.
Track p-card expenses, reclass expenses as needed, and ensure timely and proper month-end closeout; support others with p-card closeout as needed.
Develop mid- and end-of-month cost projects, including variance explanations.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to the appropriate manager as needed.
Act as an employee advocate and liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments.
Support development of the site annual operating and capital budgets, as well as the monthly production planner.
Serve as a plant contact by receiving guests, answering phones, and directing questions or problems to the appropriate person.
Back up some scale clerk duties when necessary.
Perform other duties as assigned.