Office Admin

Bill Volz Westchester Chrysler•Cortlandt Manor, NY

About The Position

The Office Admin joins an automotive group for an approximately three-month temporary assignment providing coverage during an employee’s leave of absence. The assignment may lead to a permanent position within one of the dealerships for the right candidate. The role provides administrative and customer support, handles cash and payment processing, maintains records and inventory, and performs vehicle and dealership paperwork. It also covers Billing/Title Clerk duties, including billing vehicles and processing dealer transfers, sales reports, and rebates.

Requirements

Strong computer skills, including Outlook, Excel, and Word.
Strong customer service background.
Excellent verbal and written communication skills.
Punctual, reliable, and eager to improve.
Clean driving record and valid driver’s license.
Must be able to work on Saturdays.

Responsibilities

Answer phones and file documents.
Compile records and reports.
Greet and assist visitors; provide information to customers, claimants, employees, and sales personnel.
Receive, count, and pay out cash, credit cards, and checks; reconcile the cash drawer daily.
Prepare stock inventory.
Operate office machines, including a computer, billing printer, credit card machine, calculator, and copier.
Open and route incoming mail, answer correspondence, and prepare outgoing mail.
Stock in vehicles from the factory and complete used-car folders.
Organize keys and use the key machine.
Break down deals and send appropriate paperwork to banks and the DMV.
Reconcile the floorplan daily.
Input all warranty scans and cut checks as needed.
Maintain a professional appearance and neat work area.
Perform other tasks as assigned.
Bill out new and used cars, including retail and wholesale transactions.
Complete swap paperwork for dealer-to-dealer transfers.
Complete the Verify Website and Policebook Report.
Report cars sold and claim rebates in Dealer Connect.