Plant Office Admin.

Vulcan Materials Company•Liberty Township, OH

About The Position

The Plant Office Admin provides administrative support to the plant manager and performs office duties that help ensure efficient operation of a Vulcan Materials production facility. The role processes daily and monthly accounting information accurately and on time, assists the location manager with analyses of monthly financial statements, and maintains plant management reporting systems. It also pulls reports, analyzes data to identify variances, and serves as a liaison with Division and Corporate departments, including benefits, payroll, and HR.

Requirements

High school diploma required.
At least one year of bookkeeping, accounting, or related experience required.
Experience in an administrative or clerical role.
Working knowledge of Microsoft Office, including Word and Excel, and G-Suite Docs and Sheets.
Knowledge of common office practices and procedures and use of office equipment.
Strong organizational skills and ability to prioritize and handle multiple tasks simultaneously.
Good communication and customer service skills.
Fundamental understanding of accounting principles.
Basic math skills with a focus on accuracy.
Valid driver’s license.
Ability to legally and safely operate a motor vehicle.
Ability to sit for long periods.
Ability to use computerized equipment and technology.
Ability to lift up to 10 lbs.
May need to bend and reach to file personnel folders and other materials.

Nice To Haves

Two years of college is preferred.

Responsibilities

Perform daily plant administrative duties as required, including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, cost tracking, and local reports for the plant manager.
Prepare month-, quarter-, and year-end closing information according to the current closing schedule, including fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals, and location production reports.
Analyze monthly margin and cost statements, researching and identifying variances as requested by location management.
Ensure timecards are accurately completed, coded, and approved in time for payroll closing schedules; raise attendance trends or concerns with plant management.
Update plant systems accurately and on time, including EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, and Lab Check.
Review, print, and distribute preventative maintenance items; create work orders; and address preventative maintenance service inquiries.
Track p-card expenses, reclass expenses as needed, and ensure timely and proper month-end closeout; support others with their p-card month-end close when needed.
Develop mid- and end-of-month cost projects, including variance explanations.
Research, document, and resolve location business-related problems; keep the plant manager informed and present findings to the appropriate manager when needed.
Advocate for employees and liaise with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, and other departments.
Support development of the site annual operating and capital budgets and the monthly production planner.
Serve as a plant contact by receiving guests and answering phones, directing questions or problems to the appropriate person, and backing up some scale clerk duties when necessary.
Perform other duties as assigned.