Casual Hire - Admin & Fiscal Support Specialist

University of Hawaii • Pearl City, HI

1d • Onsite

About The Position

The Admin & Fiscal Support Specialist provides professional administrative support to the Human Resources Office at Leeward Community College. The role handles personnel documents, HR communications, recruitment administration, and grievance- and complaint-related records, exercising tact, confidentiality, sound discretion, judgment, and timeliness. The position is temporary and part-time, scheduled for up to 16 hours per week, and is expected to begin approximately October 2026, subject to funding availability and staffing requirements. Casual Hire appointments are temporary and are not eligible for most benefits available to regular BOR and Civil Service employees, such as paid leave and holidays. Casual Hire appointments may last up to one calendar year for part-time employees.

Applicants must submit an application, transcripts, a resume, and copies of relevant licenses, certificates, and certifications. Minimum qualifications must be met by the closing date. The University of Hawaiʻi is an Equal Opportunity Institution and is committed to nondiscrimination in employment.

Requirements

• A baccalaureate degree in business administration, human resources, social science, public administration, or a related field, and no years of progressively responsible professional experience in human resources, business management, or administrative support; or an equivalent combination of education and/or professional work experience that provides the required qualifications.
• Functional knowledge of administrative support principles, practices, and techniques, including the ability to apply related concepts and terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with administrative support.
• Ability to recognize problems, identify possible causes, and resolve common problems in administrative support.
• Ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
• Ability to operate a personal computer and use word-processing and spreadsheet software.
• Ability to exercise tact, confidentiality, sound discretion, judgment, and timeliness in performing work.
• Ability to analyze, interpret, and apply sound logic and judgment to personnel and administrative rules and regulations.
• Attention to detail and ability to prioritize multiple duties with demanding deadlines.

Nice To Haves

• Knowledge of University of Hawaiʻi Community Colleges organization and processes.
• Knowledge of University of Hawaiʻi policies and procedures.
• Knowledge of University of Hawaiʻi Case Management Systems.

Responsibilities

• Provide professional administrative support and assistance to the Human Resources Office, handling matters with tact, confidentiality, sound discretion, judgment, and timeliness.
• Assist with reviewing, analyzing, and preparing personnel documents for accuracy and completeness; identify and resolve discrepancies in accordance with collective bargaining agreements and applicable University procedures.
• Assist with preparing and processing personnel forms, including data entry into HR information systems.
• Maintain and archive personnel files in compliance with federal, state, and University of Hawaiʻi and Community College policies.
• Manage incoming communications through the main HR phone line and departmental email account, responding to inquiries and directing matters as appropriate.
• Assist with management of the online application system, including posting advertisements, tracking recruitments, sending applicant notices, and printing applications.
• Assist with compiling grievance- and complaint-related documents, decisions, and correspondence, including memos and responses to internal and external inquiries.
• Assist with interpreting collective bargaining agreements and University and Board of Regents policies, and provide advice on personnel matters such as recruitment, selection, compensation, and benefits.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level