Admin Support Specialist
About The Position
This multifaceted position provides specialized support to 30 full- and part-time Chilled Water Systems employees and the management team. The role oversees work management processes; tracks purchases and invoicing, equipment repairs and maintenance, and inventory; and assists with development and monitoring of an annual $23.6 million budget. It also assists the Chilled Water Systems Manager with updating and tracking chilled water production and metering data used to measure plant performance and efficiency. The position supports other areas within Energy Services, facilitates daily office operations, and ensures expenditures are tracked and controlled. It monitors maintenance, chemical, uniform, and other contracts, as well as facility services and charges; provides asset management tracking and reporting; manages records-archiving policy and compliance; assists employees with TIM (Time Information Management); and tracks employee parking permits, state tags, and vehicle maintenance and upkeep schedules. The position serves on the Energy Services Safety Committee, providing administrative, employee engagement, and communication support.
Responsibilities
- Oversee Chilled Water Systems work management processes.
- Track purchases and invoicing, equipment repairs and maintenance, and inventory.
- Assist with development and monitoring of the annual budget.
- Assist the Chilled Water Systems Manager with updating and tracking chilled water production and metering data.
- Provide support and assistance to other areas within Energy Services.
- Facilitate daily office operations and ensure expenditures are tracked and controlled.
- Monitor maintenance, chemical, uniform, and other contracts.
- Monitor facility services and charges.
- Provide asset management tracking and reporting.
- Manage policy and compliance for records archiving.
- Provide TIM (Time Information Management) assistance to employees.
- Track employee parking permits, state tags, and vehicle maintenance and upkeep schedules.
- Serve on the Energy Services Safety Committee and provide administrative, employee engagement, and communication support.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
