Admin Support Protocol Specialist

Canvas•Eglin AFB, FL

About The Position

The Admin Support Protocol Specialist provides comprehensive front-office administrative support to the Director, Associate Director, and Front Office Group Leadership. The role supports taskers, staff packages, executive correspondence, office records and databases, meetings, official communications, and travel-order processing for Air Force customer personnel. The specialist prepares and reviews documents for accuracy, regulatory compliance, and timely completion, and must work independently.

Requirements

Must be able to work independently in executing the listed requirements.

Responsibilities

Provide front-office administrative support to the Director, Associate Director, and Front Office Group Leadership.
Review and facilitate critical taskers, staff packages, and executive correspondence.
Create, manage, and maintain databases tracking office tasks, suspenses, training, and other office information; distribute office mail and review correspondence for deficiencies.
Organize and prepare meetings, including developing agendas and presentations, scheduling, preparing the meeting venue, recording and tracking action items, and performing venue security duties.
Manage and maintain official office bulletins, displays, and announcements.
Advise and assist in establishing and maintaining file plans for Government approval.
Review Temporary Duty (TDY) orders for compliance with Air Force directives and processes for Air Force customer personnel; consolidate and prepare orders for processing, distribute approved orders and tickets to travelers, and draft TDY-order requests for approval.
Advise and assist with meeting arrangements, and schedule meetings or conferences as needed, including arranging locations and times, contacting participants, and ensuring materials and services are available.
Prepare and finalize recurring and nonrecurring correspondence, reports, and other documents, determining and modifying format, content, and frequency based on information from staff, files, and other sources.
Compose and prepare nontechnical and some technical correspondence, including requests for information about the organization’s mission and programs, office procedures, acknowledgements, commendations, and notifications.
Coordinate and forward correspondence to appropriate offices and update correspondence-tracking systems and suspense files.
Prepare documents in accordance with regulations and policies, use appropriate formats, and ensure timely completion by prescribed suspense dates or deadlines.
Thoroughly review correspondence for grammar, spelling, capitalization, and punctuation in accordance with the Tongue and Quill.