CASUAL HIRE - Administrative & Fiscal Support (Office of the Dean)

University of Hawaii•Honolulu, HI

1d•Onsite

About The Position

The University of Hawai'i School of Nursing and Dental Hygiene is hiring a temporary Administrative and Fiscal Support employee for the Office of the Dean at the Manoa Campus in Honolulu. The position is expected to begin in November 2026 or as mutually acceptable and may last no longer than 89 days. It is offered at 50% to 100% time, with a variable work-hour schedule. Salary is commensurate with qualifications and experience. The role supports the Dean’s and Associate Deans’ Offices through project coordination and documentation, drafting substantive communications and reports, research and information summaries, event planning and logistics, customer service, purchasing and travel fiscal support, and meeting coordination. The employee may also provide backup for other institutional support personnel and perform other duties as requested. Casual Hire appointments are short-term or part-time positions. Casual Hire employees are not eligible for most benefits provided to regular Board of Regents and Civil Service employees, including paid holidays and leave.

Requirements

Bachelor’s degree in business administration, social sciences, communications, education, evaluation, or a related field.
Three years of experience in project management.
Be a self-starter with demonstrated ability to learn new operating systems quickly.
Demonstrated ability to stay organized, multitask, pay attention to detail, and effectively manage projects.
Demonstrated ability to participate and collaborate effectively as a team member.
Demonstrated knowledge and skill in customer service, including being responsive, proactive, and calm in crisis situations.
Proficiency in Microsoft Office Professional Suite or related programs.
Ability to write technically sound, descriptive reports and procedures; use proper grammar; and make concise presentations to targeted audiences.
Strong written and verbal communication skills.
Ability to solve complex problems with tact and diplomacy and refer issues to others as appropriate.

Nice To Haves

Experience in support services in an academic environment.
Previous work experience with University of Hawai'i Administrative Policies and Procedures.
Familiarity with course overviews and/or course evaluation processes.

Responsibilities

Create and manage project activities and project management documents, including action plans, timelines, and process flow maps.
Independently create and draft substantive letters, reports, and documents for the Dean’s and Associate Deans’ Offices.
Conduct literature and web searches, determine the relevancy of information, and summarize findings in reports for leadership review.
Provide logistical support for event planning and coordination, including communicating and coordinating with vendors as assigned, preparing event materials and supplies, and assisting with event-related administrative tasks.
Assist with event preparation, setup, implementation, and breakdown, including organizing materials and equipment.
Provide high-standard customer service and respond appropriately to inquiries and concerns, using problem-solving and communication skills.
Provide fiscal support for purchasing and travel.
Serve as backup for other institutional support personnel as needed.
Coordinate meetings and record meeting minutes or summaries as requested.
Perform other duties as requested.