PEAK - Administrative Coordinator - Medicine Office of the Dean

University of Oklahoma•Oklahoma City, OK

14h

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards. The position assumes day-to-day responsibility for specialized clerical functions and serves internal and external customers by answering questions, providing information, and handling complaints. It updates office procedures when needed to improve efficiency; assists with budgets, monitors delegated expenses, maintains budget records, and approves departmental expenditures within predetermined guidelines. The coordinator reviews contractor and vendor billing, maintains filing systems including confidential documents, and assists with departmental computer program design and selection. The position also selects, supervises, trains, and evaluates assigned staff; prepares staff schedules and monitors and approves time worked; coordinates personnel and payroll issues; plans and coordinates special projects; schedules appointments and travel; and collects and distributes information. Other related duties may be assigned. The position is estimated to last 2–3 months and is not benefits eligible.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail and accuracy of data and information.
Strong organization skills and ability to handle multiple projects and deadlines.

Responsibilities

Organize, coordinate, and perform clerical and administrative functions following established standards.
Coordinate specialized clerical functions and handle questions, information requests, and complaints from internal and external customers.
Update office procedures when necessary to improve efficiency.
Assist with budget preparation, control delegated budgetary expenses, and maintain budget records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and adjust as needed.
Establish and maintain filing systems, including confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules and monitor and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.