PEAK - Administrative Coordinator - Medicine Office of the Dean

University of Oklahoma•Oklahoma City, OK

About The Position

The Administrative Coordinator organizes, coordinates, and performs clerical and administrative functions according to established standards. The position assumes day-to-day responsibility for specialized clerical functions and serves internal and external customers by answering questions, providing information, and handling complaints. This position is estimated to last 2–3 months.

Requirements

High school diploma or GED.
At least 12 months of office, clerical, or administrative experience.
Basic math skills.
Advanced computer skills and broad knowledge of business software.
Proficiency in Microsoft Office.
Attention to detail and accuracy of data and information.
Strong organizational skills and ability to manage multiple projects and deadlines.

Responsibilities

Organize and coordinate specialized clerical functions.
Answer questions, provide information, and handle complaints for internal and external customers.
Update office procedures when needed to improve efficiency.
Assist with budget preparation, control delegated budgetary expenses, and maintain budget records.
Approve departmental expenditures within predetermined guidelines.
Review contractor and vendor billing and make adjustments as needed.
Establish and maintain filing systems, including for confidential documents.
Assist with the design and selection of departmental computer programs.
Select, supervise, train, and evaluate assigned staff.
Prepare staff schedules and monitor and approve time worked.
Coordinate departmental personnel and payroll issues.
Plan and coordinate special projects.
Schedule appointments and make travel arrangements.
Collect and disseminate information for internal and external customers.
Perform other related duties as assigned.