Admin Coordinator

The Home for Little Wanderers • Hillsborough, NH

1d

About The Position

The Program Office Coordinator provides administrative and operational support to the Wediko School programs at the Home for Little Wanderers in Hillsborough, New Hampshire. The role serves as a central hub for office coordination, supporting efficient day-to-day administrative functions and helping program staff maintain organized, timely, and compliant operations.

Requirements

• High school diploma or equivalent.
• Experience overseeing facilities within an office or agency.
• Excellent written and verbal communication skills.
• Knowledge of the program-specific population of children.
• Computer literacy, including Microsoft Office and Internet Explorer, and the ability to learn new software applications.

Nice To Haves

• Bachelor’s degree.
• Supervisory experience.

Responsibilities

• Provide administrative support, including managing correspondence, filing systems, data entry, general office coordination, and staff and student identification systems.
• Support the maintenance of organized program records and documentation, including client information, contacts, releases of information, service-related data, youth onboarding and offboarding within Credible, record requests, and student-record archiving in accordance with storage requirements.
• Maintain and regularly update centralized databases of student teams, contacts, and external stakeholders.
• Coordinate weekly program mailings and accurately document and maintain records of access and correspondence in compliance with program requirements.
• Coordinate program logistics, including student transportation, student and family visits, and scheduling and preparing for external stakeholder meetings and visits.
• Maintain a welcoming, organized, and professional office environment for staff and visitors.
• Serve as a point of contact for incoming calls, visitors, and deliveries; communicate and distribute information and materials in a timely manner; and appropriately handle sensitive or restricted items.
• Maintain office equipment, including computers, copiers, and Teams phone, and coordinate servicing as needed.
• Help coordinate program activities and special events in collaboration with program staff.
• Secure, inventory, and track restricted youth belongings, including cell phones and personal documentation.
• Perform other administrative and operational duties as assigned.

Benefits

• Health, vision, and dental insurance are available.
• Generous time off, including up to 15 days per year for new full-time employees, plus 11 holidays and 5 sick days.
• Extensive training for new staff.
• Tuition reimbursement of up to $3,000 per fiscal year.
• 403(b) retirement plan with employer match.
• Employer-paid long-term and short-term disability insurance.
• Basic life and AD&D insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED