Admin Asst/Oper-Conv Center

Metro Nashville Public Schools•Nashville, TN

13d•Onsite

About The Position

This position will provide administrative support to multiple departments, including Operations, Sales, and Event Services, as needed. The role will be responsible for performing a variety of administrative duties and providing support to ensure the efficient operation of the assigned departments.

Requirements

One (1) to three (3) years of administrative, office support, or operations experience preferred.
Excellent verbal and written communication skills with a professional and courteous demeanor.
Strong customer service and interpersonal skills with the ability to interact effectively with employees, visitors, and vendors.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Ability to prepare reports, maintain records, and manage confidential information with discretion.
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Detail-oriented with a high degree of accuracy in data entry, recordkeeping, and document preparation.
H.S. Diploma or GED preferred

Responsibilities

Maintain and track departmental performance metrics, preparing reports and summaries as requested.
Prepare, distribute, and maintain departmental correspondence, documents, and communications.
Assist with purchasing activities, including processing orders, tracking purchases, and verifying receipt of goods and services.
Support departmental financial operations by assisting with reports, recordkeeping, and administrative documentation.
Prepare and maintain weekly team schedules in collaboration with department leadership.
Coordinate meeting logistics by managing calendars, scheduling meetings, reserving meeting spaces, and ensuring required materials, supplies, and equipment are prepared and available.
Receive, sort, and distribute incoming and outgoing mail for assigned departments.
Submit and monitor facility maintenance requests to ensure timely resolution.
Distribute departmental information, forms, and communications as directed.
Operate office equipment, including copiers and printers, and perform document copying, collating, and assembly.
Maintain organized records and files in accordance with departmental procedures.
Perform other administrative and operational duties as assigned to support departmental objectives.