Admin Asst 2/Post Secretary 43- Calhoun
About The Position
The Georgia Department of Public Safety is hiring an Admin Assistant 2 for Georgia State Patrol Post 43 in Calhoun. Under the supervision of the Post Commander, this position provides administrative and office support to help the Patrol Post operate smoothly and efficiently. Duties include preparing correspondence, reports, and forms; maintaining the post filing system; coordinating responses to open records requests; scheduling appointments and maintaining calendars for the Post Commander, Headquarters Field Command, and other sworn personnel; serving as the post receptionist; and monitoring supplies and placing replenishment orders through a P-Card procurement system. The selected applicant must pass a pre-employment background investigation, including reviews of criminal, driver, and credit history. No polygraph examination is required.
Requirements
- High school diploma or GED and three years of job-related experience, or one year of experience at the lower-level Admin Assistant 1 (GST050) or an equivalent position.
- Excellent computer skills.
- Ability to multitask effectively and prioritize tasks and assignments.
- Strong commitment to excellent customer service for internal and external customers.
- Pass a pre-employment background investigation that includes criminal, driver, and credit history reviews.
Nice To Haves
- Experience working independently with Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.
- Previous experience processing Open Records requests for a public-sector employer.
- Experience providing administrative support for a unit involving sensitive or confidential issues, situations, and documents.
- Experience composing and formatting correspondence and other documents.
- Experience copying DVDs.
- Purchasing experience, specifically e-procurement and purchasing card reconciliation.
Responsibilities
- Provide administrative support, prepare correspondence, reports, and forms, maintain the post's filing system, and compose correspondence.
- Work with the department's Open Records Unit to respond to open records requests involving the Patrol Post.
- Schedule appointments and maintain calendars of activities, meetings, and events for the Post Commander, Headquarters Field Command, and other sworn personnel.
- Serve as receptionist by answering and transferring calls or taking messages, greeting and directing visitors, providing general information about public department activities, and referring difficult or unusual problems to the appropriate official.
- Monitor supplies and place replenishment orders using a P-Card procurement system.
Benefits
- A robust benefits package designed for every stage of your career.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
