Admin Assistant

Omm IT Solutions•Baltimore, MD

1d•Onsite

About The Position

This position serves as an administrative liaison internally and outside the organization, responding to inquiries, preparing documents, and coordinating meetings and travel. The role involves maintaining filing systems, ordering supplies, and ensuring compliance with hospital policies and quality standards. It requires a high level of organization and attention to detail in handling confidential information and supporting special projects.

Requirements

HS Diploma or equivalent
5+ years of administrative experience
Experience in a profession environment.

Responsibilities

Responds to internal and external telephone calls, inquiries and visitors following established departmental procedures.
Initiates or responds to correspondence and memoranda.
Serves as administrative liaison internally and outside the organization regarding issues affecting departmental activities.
Prepares and ensures accuracy of confidential documents, in accordance with department procedures.
Prepares presentation material as required.
Schedules and coordinates meetings, appointments, travel arrangements and conferences.
Prepares agendas, assembles background materials.
Attends meetings, prepares notes and performs required administrative follow-up.
Compiles and reviews financial data and/or statistical data for completeness and accuracy prior to distribution or use.
Provides support for special projects and assignments: researches, analyzes, and summarizes information and source materials for reports.
Maintains various paper and electronic filing systems in accordance with department procedures or The Joint Commission record keeping requirements.
Orders and maintains office/clinical supplies and equipment and maintains related expense records.
Maintains established hospital/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control standards.