Admin Assistant

Aston Carter • Nashville, TN

7d • $21 - $21 • Onsite

About The Position

The Admin Assistant provides essential administrative and data entry support to the recruiting function, ensuring accurate documentation, smooth processes, and professional communication with internal and external stakeholders.

Requirements

• At least 1 year of experience in an administrative or data entry role.
• Proficiency with MS Word for creating and editing documents.
• Proficiency with MS Excel for data entry, tracking, and basic spreadsheet management.
• Proficiency with MS PowerPoint for preparing and editing presentations.
• High school diploma or GED.
• Strong ability to perform accurate data entry and maintain detailed records.
• Basic administrative support skills, including organizing information and managing documentation.

Nice To Haves

• Demonstrated customer focus and a commitment to providing a positive experience for stakeholders.
• Excellent attention to detail and strong organizational skills.
• Strong oral and written communication skills.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Ability to manage multiple tasks while maintaining accuracy and quality of work.

Responsibilities

• Perform accurate and timely data entry to support recruiting activities and maintain up-to-date records.
• Provide administrative support to the recruiting team, including preparing documents, updating spreadsheets, and organizing information.
• Create, edit, and format documents, presentations, and reports using MS Word, Excel, and PowerPoint.
• Maintain organized files and tracking systems to ensure information is easy to access and consistently documented.
• Support a high level of customer focus by responding to inquiries professionally and ensuring a positive experience for candidates and internal partners.
• Communicate clearly and professionally in both written and verbal formats with team members and other stakeholders.
• Adapt quickly to changing priorities and a fast-paced environment while maintaining accuracy and attention to detail.
• Collaborate with team members to ensure recruiting processes run smoothly and deadlines are met.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED