Admin Assistant

SBP Careers•Laporte, IN

1d•Onsite

About The Position

Alexandria Moulding and SBP Brand is currently looking for an Admin Assistant to join our VALUES based organization. The Admin Assistant plays a critical role in supporting the financial integrity of the site by serving as a liaison between local operations and corporate accounting functions. While this role is not part of the formal accounting team, it is essential in ensuring accurate, timely, and compliant processing of financial transactions. This individual brings discipline, attention to detail, and strong coordination skills to maintain alignment between site activity and corporate financial processes.

Requirements

High School Graduate or General Education Degree (GED)
up to 3 years related experience
intermediate level of MS Word, Excel, Powerpoint, e-mail system, internet
Strong attention to detail with consistent follow-through and follow-up to ensure accuracy and completion.

Responsibilities

Serve as the primary point of coordination between the site and corporate Accounts Payable (AP) and Accounts Receivable (AR) teams
Process and record customer check payments with accuracy and timeliness
Match receiving documentation to vendor invoices to ensure proper validation of goods and services
Assign appropriate General Ledger (GL) codes to invoices in accordance with company guidelines
Review and approve vendor invoices for accuracy, completeness, and proper authorization
Perform monthly site credit card reconciliations, ensuring all transactions are supported and compliant with policy
Identify discrepancies and proactively work across teams to resolve issues
Maintain organized and audit-ready documentation to support all financial transactions
Support continuous improvement by identifying opportunities to strengthen processes and controls
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.