Admin Assistant
About The Position
At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Admin Assistant position in our San Francisco Office. This position is on-site in our San Francisco office 5-days per week. Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities. We are seeking an Administrative Assistant to provide administrative assistance to our Office Administrator within a fast-paced law firm environment.
Requirements
- Must have a high school diploma
- Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems
- Attention to detail and organizational skills are critical
- Clear and effective communication skills, both orally and in writing
- Must be able to multitask and successfully manage a variety of demands daily
- Must be able to work independently and be proactive
- Good problem-solving, planning, confidentiality, and time management skills are important
- Ability to work well in a team environment
Responsibilities
- Provide administrative support to the Office Administrator and assist with daily office operations.
- Manage calendars, prepare correspondence, reports, presentations, and other business documents.
- Draft, prepare, and distribute meeting agendas and related materials.
- Assist with employee communications and reminders.
- Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
- Assist with the preparation of onboarding documentation for new employees.
- Assist with scheduling and coordination of new attorneys’ photo sessions and coordination.
- Coordinate meetings, conferences, and training sessions office events, including scheduling and room reservations.
- Help organize firm office events, training sessions, and employee engagement activities.
- Assist with file inventory and comply with file storage processes.
- Serve as backup support for other general administrative duties and provide cross-functional support as needed.
Benefits
- 401(k) retirement savings plan
- medical, dental, vision, disability, and life insurance
- generous PTO plan
- Access to corporate discount plans and other benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
