Admin Assistant

Cincinnati Children's

1d•$21 - $26•Onsite

About The Position

The Admin Assistant provides administrative support to the Behavioral Med-Clin Psychology department at Cincinnati Children’s. The role coordinates schedules, meetings, events, and communications; supports department technology and document preparation; and assists with payroll, budgeting, expense tracking, account reconciliation, and human resources processes. The work typically has department-wide impact and involves coordination with internal and external constituents.

Requirements

High school diploma or equivalent.
At least 2 years of work experience in a related job discipline.

Responsibilities

Schedule and coordinate conferences, meetings, interviews, and appointments; anticipate and resolve scheduling conflicts.
Coordinate conference calls, teleconferences, and video conferences.
Conduct advanced library searches using electronic resources.
Coordinate physical moves and serve as a liaison with outside vendors.
Plan and oversee special events, programs, conferences, and symposiums.
Set up, operate, and maintain office equipment.
Research information using well-defined paths and respond to requests.
Serve as a resource on department policies and processes; work with other departments, external agencies, and vendors to troubleshoot problems and propose solutions.
Use software applications to create and edit workbooks, documents, and presentations; use department software to organize information.
Produce database queries and review data for variances.
Prepare notes, documents, and communications; transcribe medical dictation; take and format meeting minutes.
Compose and edit correspondence, reports, and proposals.
Review, prepare, and submit grant materials to meet submission requirements.
Type, format, and submit scientific manuscripts and journal reviews, and provide manuscript and reference support.
Complete and process forms, documents, and reports.
Collect and electronically submit departmental payroll information and act as a liaison with payroll.
Compile information and enter departmental budget and expense-tracking data.
Assist with human resources forms and account reconciliation.
Validate submitted information, resolve discrepancies, and liaise with Human Resources Management Services to facilitate personnel processes.