Admin Assistant

BROOKWOOD COMMUNITY CHURCH INC•Simpsonville, SC

1d•Onsite

About The Position

The Student Ministry Administrative Assistant supports the Student Ministry staff with the logistics involved in the execution of meetings, projects, events and everyday operations of Student Ministry. You will assist the Student Ministry in scheduling meetings, taking detailed notes, assisting with events and working on the backend of our database to ensure venues are reserved for events, information is up to date and the Student Ministry calendar is visible to the rest of the staff through Master Planning Calendar.

Requirements

Minimum of 2 years experience as an administrative assistant
Ability to prioritize, identify and solve problems and implement solutions
Strong organizational and follow-through skills; detail and deadline-oriented
Skilled with Microsoft Outlook, Excel and Word
Must be, or be willing to become a member of Brookwood Church.

Nice To Haves

Prior knowledge with Rock and Basecamp appreciated, but not necessary

Responsibilities

Collaborate in the planning and execution of events and Sunday morning activities
Maintain budget-tracking spreadsheets, event documents and post-event notes to support future planning
Support student staff members with logistical tasks, such as contacting venues, sending mass emails, executing event blueprints and taking meeting notes
Execute student ministry expense reports
Communicate with other departments to ensure they are informed of acts and needs of Student Ministry
Develop weekly staff meeting agendas based on calendar, notes from previous meetings and suggestions from staff
Partner with the Student Pastor to ensure Student Ministry budget costs are maintained and visible to ensure wise stewardship
Track completion of conduct and medical forms from families for events
Organize discussions from meetings into helpful notes to catch the team up to speed whenever addressing past events