Admin Assistant

The Salvation Army Canada and Bermuda Territory•Midland, ON

1d•Onsite

About The Position

The Administrative Assistant performs a variety of administrative duties for the Midland Community Church. This is a temporary part-time position based on 30 hours per week. Flexibility in scheduling is required and will vary. The hours of work and work schedule may vary according to requirements of responsibilities and determined in consultation with your supervisor. The work environment is typically in a general office setting in generally agreeable conditions. This job requires using a computer frequently, working in a sitting position for periods of time and required to lift 10 pounds. The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct.

Requirements

Completed two (2) years of Community College, preferably the completion of a certificate in Business Administration will be considered as an asset.
Proficiency in all Microsoft Office products is required, particularly Microsoft 365.
Minimum of two (2) years of prior related experience, including administrative experience and experience dealing with office equipment and tools.
Alternative combinations of education and experience may be considered.
Support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
Maintain information in confidence as required.
Participate as an active and responsible team member.
Represent the organization in a positive, professional, and engaging manner.
Able to work in a consultative, diplomatic and tactful manner.
Strong written and verbal communication skills.
Attention to detail, ability to prioritize, manage multiple tasks and the ability to complete assignments and meet deadlines with minimal supervision.
Proficient in office procedures, i.e., telephone, photocopier, scanner, etc.
Ability to work in a fast-paced environment, with proven attention to detail, aptitude for accuracy, thoroughness, and consistent follow-up skills.
Ability to use tact and diplomacy when dealing with the public, both in person and on the telephone.
Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Nice To Haves

preferably the completion of a certificate in Business Administration will be considered as an asset.

Responsibilities

Perform general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries.
Draft and type correspondences or generates reports (e.g. dictation, acknowledgements); checks typing for accuracy.
Handle and ensure the protection of extremely confidential and sensitive employee/Officer and/or program files.
Draft and distribute thank you letters to volunteers and donors.
Maintain database (e.g., volunteer information, contact lists, inventory, hours worked); may input data into The Salvation Army Management Information System – S.A.M.I.S.
Draft and prepare church bulletins, presentations, brochures, fliers, advertisements, invitations, certificates subject to Corps Officer approval (e.g., power point presentations)
Schedule meetings, prepares agenda, types and circulate minutes.
Keep track of the Corps Officers’ calendars.
Open and distribute in-coming mail and processes out-going mail including materials of a confidential nature; receives parcels and distributes to the appropriate persons.
Order all stationery supplies and maintains adequate office supplies and other supplies as needed (Community Family Services supplies); Maintains postage machine and arranges for maintenance of office equipment.
Ensure that all financial information is input to the proper accounts following the SA policy and procedures.
Perform duties such as issuing donor receipts for income tax purposes; maintain knowledge of CRA rules.
Ensure all monies received are receipted and timely deposits are made.
Entries of donations and member contributions in Shelby.
Serve as custodian of gift cards – ensuring journal entries are made and verifying the inventory; track receipt and use of gift cards.
Perform other related duties as required.