Admin Assistant

HealthCareersInSask.ca • Humboldt, SK

7d • Onsite

About The Position

Plays a vital role in the efficient operation of the Administration Office including responsibility to ensure all administrative functions are completed in an accurate, timely and confidential manner. Involves working in a fast paced environment, dealing with ongoing discharges/admissions and new hires. Provides administrative support to all team members/departments, employees, residents and families on a daily basis. Provides payroll and finance duties as assigned. Produces letters, memos, policies/procedures, creates forms, coordinates meetings, performs photocopying and filing duties. Ensures that all inquiries, complaints and concerns are directed to the appropriate person/department. Performs receptionist duties such as answering the phone, taking messages, transferring calls, paging appropriate personnel. Ensures the office/facility has the necessary tools required for operations (ie. paper, office supplies).

Requirements

• Completion of post secondary education with an administrative focus, and/or certification from a recognized secretarial business college.
• A criminal record check (CRC) dated within the past six (6) months and satisfactory to the SHA.
• A vulnerable sector check (VSC) is required for individuals providing patient/resident/client care to vulnerable persons.
• Upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.
• Provide a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

Nice To Haves

• Medical Terminology is an asset in the performance of duties.
• Familiarity with the health authority and its processes is an asset.

Responsibilities

• Ensure all administrative functions are completed in an accurate, timely and confidential manner.
• Provide administrative support to all team members/departments, employees, residents and families on a daily basis.
• Provide payroll and finance duties as assigned.
• Produce letters, memos, policies/procedures, create forms, coordinate meetings, perform photocopying and filing duties.
• Ensure that all inquiries, complaints and concerns are directed to the appropriate person/department.
• Perform receptionist duties such as answering the phone, taking messages, transferring calls, paging appropriate personnel.
• Ensure the office/facility has the necessary tools required for operations (ie. paper, office supplies).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree