Admin Assistant

HealthCareersInSask.ca • Saskatoon, SK

16h • Onsite

About The Position

The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Requirements

• 3-5 years of experience working in a senior administrative assistant-type role
• Completion of Grade 12 supplemented by a recognized business course
• Equivalent combination of education and experience
• Advanced - Collaborative skills
• Advanced - Decision making skills
• Advanced - Planning skills
• Advanced - Organizational skills
• Advanced - Communication skills
• Knowledge in minute taking
• Advance computer skills, including Microsoft Office (Excel, Word and Access).
• Ability to adapt to changing conditions
• Superior interpersonal, communication and writing skills
• Ability to work collegially, collaboratively and build positive relationships
• Ability to recognize and maintain confidential information
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Commitment to quality, safety, and improvement striving towards zero harm
• Commitment to a diverse, representative workforce and cultural safety
• Ability to be self-directed, creative, collaborative and to have sound judgement
• Must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position.
• Must bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search.

Responsibilities

• Provide confidential administrative support to assigned Directors.
• Support and contribute to processes and practices for efficient portfolio operation.
• Execute confidential administrative support functions accurately, timely, and efficiently.
• Work collaboratively with the administrative team to achieve organizational objectives.
• Coordinate workflow with other administrative support staff.
• Provide support services as requested in the absence of other administrative support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED