Activities and Volunteer Coordinator

Serving Seniors•San Diego, CA

About The Position

The Activities and Volunteer Coordinator implements and supports activities at multiple Serving Seniors sites throughout San Diego County and supports the Activities and Volunteer Team. The role coordinates and communicates with volunteers, welcoming and onboarding them, recruiting and placing volunteers, providing oversight, and supporting recognition and retention. It also helps staff and volunteers use the VOMO volunteer database and maintains its effective use. The coordinator sets up and supports educational, music, art, craft, drama, and exercise activities, tracks participation, maintains records for monthly reports, and helps promote and evaluate programs. The position creates calendars and other promotional communications, supports special events, and ensures activities are responsive to clients’ cultural and physical needs. Regular travel to Serving Seniors sites is required. The stated schedule is Monday through Friday, 8 a.m. to 5 p.m., with flexibility to work evenings, weekends, and holidays when duties require. Pay is $24 per hour.

Requirements

High school diploma or equivalent.
At least 2 years of related experience coordinating events or hosting activities and volunteers in a nonprofit or public-sector setting.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Effective time management and prioritization skills.
Ability to create flyers and visual presentations.
Effective oral and written communication skills, including active listening.
Comfort with public speaking and working with older adults.
Experience leading and interacting with both large and intimate groups.
Ability to remain calm and professional when dealing with the public and in tenuous situations.
Demonstrated cultural competency and ability to work successfully with diverse populations.
Ability to manage and prioritize a wide array of tasks, projects, and responsibilities.
Ability to work productively in an unstructured environment with frequent interruptions.
Comfort and competence learning new technology.
Motivation and ability to motivate and encourage others.
Flexible approach to work assignments.
Telephone etiquette.
Organized and detail-oriented, attending to both macro and micro project details.
Ability to work independently and collaboratively.
Understanding of and commitment to Serving Seniors’ mission.
Ability to work flexible hours, including evenings, weekends, and holidays, as duties may require.
Maintain a personal cell phone for work-related purposes.
Reliable transportation for work-related purposes and frequent travel to Serving Seniors sites throughout the county.
Valid California driver’s license and proof of automobile insurance.

Nice To Haves

Associate’s degree.
Experience working with Canva.

Responsibilities

Coordinate volunteer communications and program activities, including welcoming, onboarding, recruitment, placement, oversight, recognition, and retention.
Maintain effective use of the VOMO volunteer database, assist volunteers and staff with its use, and pull reports.
Represent Serving Seniors at community outreach and volunteer fairs.
Implement scheduled activities at multiple sites throughout San Diego County.
Secure, replenish, inventory, deliver, and set up and break down equipment and supplies.
Support participating clients and volunteers and troubleshoot and report issues.
Track participation using scanners and/or sign-in sheets and maintain activity records for monthly reports.
Implement incentives and recruitment campaigns to encourage senior client participation.
Ensure staff, site managers, and clients receive current information about upcoming activities.
Help evaluate activities and recommend changes as appropriate.
Ensure activities and events are sensitive to clients’ cultural and physical needs.
Create written communications such as calendars, promotional flyers, and emails.
Support the department with special events and perform other related duties as assigned.